Admin Assistant, Meetings & Travel

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We are dedicated to fostering a diverse, equitable, and inclusive environment where everyone is respected and valued. We welcome candidates from all backgrounds to join our inclusive team.

Join our dynamic team as an Admin Assistant in a hybrid role, where you'll play a pivotal part in ensuring smooth operations through effective travel, meetings, and project coordination and administrative support. This position offers a blend of on‑site and remote work, providing flexibility and an engaging work environment.

• Efficiently manage executive and team calendars, coordinate meetings, and organize travel arrangements for both domestic and international trips.
• Support cross‑functional projects by maintaining project plans, timelines, and deliverables using project management tools.
• Prepare and format professional documents, meeting summaries, and reports, ensuring clarity and visual presentation.
• Act as a liaison across teams to facilitate effective communication and collaboration.
• Monitor project milestones and dependencies, escalating risks or delays as necessary.

• Minimum of 2 years of experience in project management or coordination, with a proven ability to manage timelines and deliverables.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with project management tools such as SharePoint, , or Smartsheet.
• Excellent written and verbal communication skills, with strong editing and document formatting abilities.
• Highly organized, adaptable, and detail‑oriented, with the ability to prioritize tasks in a fast‑paced environment.

• Bi‑lingual proficiency in additional languages based on business needs.
• Experience supporting multiple leaders with calendar management and scheduling.
• Positive attitude and a commitment to fostering a collaborative work culture.

Once you apply for this position, you may receive a phone call, SMS or email at the time of application from our Virtual AI Recruiter, Alex, to conduct an initial interview.

Horizontal facilitates valuable and productive conversations between you and potential employers. We can assist you in growing your career by partnering you with employers that offer challenging assignments. For those that join the team, we offer competitive compensation and benefits including medical, dental, vision, and retirement. The pay range for this role is $20.45 per hour. This is not a guarantee of compensation, as final offer amount may vary based on factors including but not limited to experience and geographic location.

Entry level

Contract

Administrative

Staffing and Recruiting

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