Executive Assistant to CEO

Executive Assistant - Dot Yeti

Important Note:

This position requires overnight-shift hours (9:00 AM - 5:00 PM Vancouver Time).

We're looking for a proactive and client-focused Executive Assistant to help us build strong, lasting relationships with our clients and ensure smooth collaboration with our creative team. You'll play a key role in managing the end-to-end client experience and the CEO's daily operations, making sure expectations are aligned, communication is clear, and the final outputs exceed expectations.

• Master Calendar & Appointment Setting:
  Manage the CEO's complex calendar and act as a proactive appointment setter, coordinating with prospects to get high-value meetings on the books.
• CRM & Inbox Triage:
  Own the CRM (Hubspot) by keeping data clean, managing the sales pipeline, and handling email triage to ensure no lead or priority falls through the cracks.
• Meeting & Action Item Tracking:
  Attend key meetings to take detailed notes and ensure all resulting action items—especially those related to client follow-ups—are tracked and executed.
• Light Project Management:
  Assist with organizing business files, tracking project deliverables, and ensuring necessary documentation is current and accessible.
• Research & Sales Collateral:
  Conduct research on prospects and assist in preparing high-quality decks, documents, and proposals to help close deals.
• Personal Administration:
  Handle occasional personal administrative tasks, including complex travel bookings, expense reporting, or managing corporate/personal gifting.
• Maintain Confidentiality:
  Exercise the highest level of discretion across all aspects of the role, protecting sensitive business and personal information.

• Has 3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.
• Solid experience in Hubspot Power User and confident managing CRM workflows, contacting clients, and sales pipelines.
• With excellent written and verbal communication skills, and a keen ability to articulate thoughts clearly and draft polished correspondence.
• Proactive, detail-oriented, and has a demonstrated ability to "manage up" and anticipate needs before they are stated.
• Can work in PST working hours.

• Previous startup and/or design agency experience.
• Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives.

• Fully Remote Work:
  Enjoy the flexibility of a remote work environment.
• Paid Time Off & Benefits:
  Generous paid time off, mental health leave, and comprehensive health coverage.
• Professional Growth:
  Opportunity to grow with a talented and collaborative team.
• Competitive Compensation:
  Competitive salary with yearly and surprise raises.
• Equipment Allowance:
  Allowance provided to equip your home office.

• Initial Interview
• Second-level Interview
• Final Interview
• Job Offer!

We are currently not accepting meeting requests for this position through our website. Submit your application via this job ad.

Not Applicable

Full-time

Administrative

Graphic Design

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