Team Administrator

Job title: Team Administrator

Department: Hydrographic Services

Reporting to: Hydrographer

Grade: 9

Salary: £18,360.50 per annum (full time equivalent £36,721 per annum)

Working Pattern: Monday to Friday, part-time, 17.5 hours per week, hybrid (60 % office and 40% work from home available) Actual hours, days worked and office attendance schedule can be flexible and agreed between successful candidate and manager dependent on business needs.

Base: Gravesend, Kent

Closing date: 3rd February 2026 (We may close this vacancy early if sufficient applications are received ahead of the closing date.)

Who we are:

We are the UK’s biggest port, central to the country’s economy and ambitions for growth. We connect the UK to the world, but we are much more than a conventional port.

We are driven by our purpose to protect and improve the 95 mile stretch of the River Thames which is tidal – from Teddington Lock on the border of Surrey, through the heart of London, Kent, Essex and out to the North Sea.

The successful candidate will provide high-quality administrative, organisational and coordination support to the Hydrographer of the Port of London and the Hydrographic Services management team. The post-holder will ensure the smooth running of departmental processes, support project delivery, maintain accurate records and publications, and will often be the first point of contact for internal and external stakeholders.

Provide proactive administrative and coordination support to the Hydrographer and management team. Support the smooth running of the department through effective diary management, meeting coordination, document production and stakeholder liaison.

Act as a central coordination point for departmental activities, maintaining records, trackers, calendars and controlled documentation, while supporting the publication and distribution of hydrographic products and information. The role also provides finance and procurement support, including purchase orders, invoicing, cost tracking and revenue processes.

As a key point of contact for internal and external enquiries, you will contribute to effective customer service, communications and engagement, with both internal and external stakeholders. The post-holder will help ensure departmental activities are delivered accurately, on time, and in line with agreed procedures.

• High level of written and spoken English.
• Minimum of five GCSE-level qualifications (or equivalent) grade 5/C or above including English and Maths (essential) and a science (desirable).
• Proficient use of the Microsoft Office suite and SharePoint, ideally supported by formal training (e.g., Word, Excel, Outlook, Teams).
• Evidence of ongoing professional development in administration, digital tools, or office systems (desirable but not essential).

• 28 days annual leave + Bank Holidays
• Medical Cash Plan
• Generous pension
• Onsite parking with electric charging
• Access to Occupational Health, Mindfulness, Counselling and Physiotherapy
• Cycle to Work Scheme
• Access to My Gym Discounts
• Salary Sacrifice Car Scheme

For further information or if you would like to have an informal discussion about the position, please contact David Parker, Hydrographer of the Port of London at

The PLA are not registered with the UK Home Office and do not sponsor candidates who require a visa or work permit to work in the UK, therefore an offer of employment cannot be made unless you currently hold the rights to live and work in the UK.