Project Coordinator

Role Summary

• Responsibilities: You will oversee a range of administrative, coordination and scientific tasks related to client projects, as well as contribute to company and team initiatives.
• Salary: £35,000 per annum
• Benefits: Discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous holiday allowance, private medical insurance, critical illness cover, income protection, full funding for external training and more.
• Role Type: Full-time, permanent
• Start Date: The ideal start date for this role is January or February 2026; you will state your availability on your application form.
• Final date to receive applicationss: No Final date to receive applications; the role will close when suitable candidates are found.
• Location: Global Headquarters in Cambridge, and London, Manchester, Bristol offices.

In this role, you will support our scientific project teams with administrative, coordination and scientific tasks. You will oversee the delivery of scientific work to our clients, identify and implement process improvements, and enhance quality and efficiency within the team and company. You will primarily work on Publications projects, with opportunities to contribute to other Medical Communications project types.

Key responsibilities include:

• Formatting, consistency and general quality control review of scientific documents (reports, slide sets, manuscripts, abstracts, posters)
• Assisting Project Managers with client and healthcare professional communication, and production of progress reports and summaries
• Coordinating logistics and providing project support for in-person and virtual events (congresses, symposiums, advisory boards)
• Day‑to‑day coordination of the project team and monitoring of project timelines, in collaboration with the project manager
• Scheduling meetings, recording minutes and coordinating their distribution
• Assisting the team with the development of planning tools to optimise productivity and cross‑collaboration with other teams
• Supporting accurate referencing of scientific materials, including preparing reference packs
• Screening records for relevance to research questions and extracting data from relevant publications
• Liaising with our Creative team on the development of figures and other visuals for reports
• Supporting the development of client proposals and tracking those sent and responded to
• Managing project compliance: completing compliance training, preparing documentation, liaising with client compliance teams and acting as internal point of contact for all compliance queries
• Liaising with external suppliers, including translation agencies, digital and marketing agencies and other consultancies, to ensure smooth delivery of projects
• Taking ownership of tasks in our project management system to support correct budgeting and invoicing of projects
• Helping our Analysts and Medical Writers translate project methods and results into engaging reports and slide sets
• Reformatting scientific documents to ensure adherence to client requirements and/or relevant submission guidelines
• Keeping project teams up to date with latest relevant sources of information and industry guidelines
• Organising monthly team meetings and other internal activities

We offer flexible working arrangements that allow colleagues who have passed probation to work from home for up to half of the time, measured across a 2‑week rolling period. During the probationary period (normally the first 6 months), you may work from home for 1 day per week.

Analysts and Medical Writers conduct detailed analyses of scientific data to create a variety of materials. Project Coordinators use scientific knowledge to provide project‑management and administrative support, enable timely delivery of high‑quality work, and develop and improve processes to maximise efficiency.

We offer many opportunities for personal and professional development. Please read firsthand accounts from our colleagues about their time with the company.

Costello Medical is a rapidly…