Secretary​/Executive Assistant to Chief Executive Officer

Role Overview :

We are looking for a high-ownership Secretary/Executive Assistant to support the Founder across office operations, personal tasks, and home management. This role acts as the single point of coordination for scheduling, follow-ups, travel, vendors, and daily execution. The ideal candidate is proactive, organised, and dependable.

Key Responsibilities:

Travel & Documentation:

• Search and book best travel fares; manage changes and cancellations

• Coordinate visa applications and documentation

• Maintain records of travel documents and renewals

Home & Personal Management:

• Coordinate deliveries, repairs, servicing, and vendor follow-ups

• Manage groceries, housekeeping, pest control, deep cleaning, and appliance servicing

• Track house-help and driver schedules and leaves

• Plan food menus and grocery requirements

Personal Tasks & Errands:

• Online and offline purchases

• Restaurant and event bookings

• Car servicing coordination

• Doctor, salon, and wellness appointments

• Bill payments and subscription tracking

Office Coordination:

• Calendar management and meeting scheduling (internal and external)

• Track tasks assigned by the Founder and follow up till closure

• Set reminders for meetings, deadlines, and networking follow-ups

• Handle office-related purchases, bill payments, and subscriptions

Communication & Follow-Ups:

• Act as the Founder’s daily coordination point

• Maintain clear task lists, updates, and next steps

• Ensure tasks are executed end-to-end with minimal follow-ups required

Skills & Requirements:

• 2–6 years experience as EA / Founder’s Office / Operations role

• Strong communication skills (Whats App, email, phone)

• Excellent organisational and follow-up discipline

• Comfortable managing vendors and service providers

• High ownership, discretion, and reliability

• Flexible for occasional urgent coordination outside standard hours

What Success Looks Like:

• Smooth calendar, task, and operations management without reminders

• Proactive execution and communication

• Reduced operational load on the Founder

The best thing about us:

Our name itself says it all. We live and breathe design. We’re highly inspired by Scandinavian design, Japanese form and function and India’s colourful chaos. Superior Design + Creative Technology under one roof is undoubtedly the best thing about us. You will not find this combination in India. (Don’t believe it? Check our work on ).

Bombay DC is an award-winning design and technology company headquartered in Mumbai that builds best-in-class class digital products for India’s Fortune 500 companies and start-ups.

Bombay DC has launched mobile apps, websites and other digital experiences for clients including Kotak Mahindra Bank, NPCI, Godrej Enterprises Group, Aditya Birla Group, Tata, BITS Pilani, Kokuyo Camlin, Blue Star, Coca Cola, Bandhan Bank, AU Bank, Trifecta Capital.

Our founding differentiation lies in our people with global experience across Europe, Japan and US and a deep understanding of the fabric of India. Our method of behaviour design, product design and engineering has delivered outstanding outcomes to its clients.

And yes, our coders can code 100%-pixel perfect interfaces and 200% perfect animations. Smile! Smile!

Benefits@Bombay DC:

- Stay close to your family:
You get to work 2 weeks each calendar year from the comfort of your hometown (in case you have relocated to work with us at Mumbai!)
- Breathe easy with lesser travel:
If you are a local resident of Mumbai and require to travel over 60 minutes (one way) to make it to the office- breathe easy! We've got you covered, once you are confirmed you can work from home every Tuesday and Thursday! (let me tell you, the energy on the floor is infectious, hard to stay back home!)
- We protect your Grey Matter:
We have your mental health protected, our HR team is ever present to support, listen and counsel, should you ever need help!
- Winter Break
- We offer a long winter break that provides an excellent opportunity to spend quality time with your near and dear ones. This extended time off allows you to relax, recharge, and truly enjoy the holiday season without any rush.
- We offer extended long weekends
- In…