Group Meeting Facilitator - HNRTC | Walla, WA - GSSC

Company Description

Pro Sidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. Pro Sidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital
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Pro Sidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About Pro Sidian Consulting at

This service supports Government, Public Sector and Infrastructure Sector clients and Pro Sidian Team Members work as part of the Engagement Team Cadre to provide HNRTC Facilitator/Administrative Assistant Support services on behalf of The Department of Energy, Richland Operations Office, is in need of general support services to support the Hanford Natural Resource Trustee Council (Council).

The Council consists of representatives (trustees) from two states, three tribes, and three federal agencies working cooperatively on a Natural Resource Damage Assessment of the Hanford Site in Washington State. Support is needed for full Council meetings, in person or via conference call, every two months. Support is also needed for a Senior Council meeting, workshops and special topics meetings (as identified in Meeting Summary Table).

The primary responsibility of The Pro Sidian Facilitator is to ensure Council meetings employ a fluid, consensus-based decision-making process, with all trustees’ concerns considered fully and equitably. The Pro Sidian Facilitator collaborates with the Council Chair (a position which rotates annually) to plan meetings and to organize meeting agendas.

The Pro Sidian Facilitator coordinates with the Administrative Assistant to provide all meeting support. The Team’s Administrative Assistant also supports the Council with other duties, such as custodian responsibilities for the Council’s website which includes document upload and implementing the protocol for the Administrative Record. This role shall work remotely during COVID-19 and travel/report to the official duty station (713 Jadwin Ave, Richland, WA 99352) for in-person meetings.

The Pro Sidian Facilitator will perform the following duties:

• Coordinate with the Council Chair (or Vice Chair, as appropriate) to prepare agendas for meetings;
• Develop meeting agendas and ensure all meeting materials are distributed to trustees in a timely manner;
• Ensure any additional meeting materials are emailed to primary trustees and uploaded to the meeting platform;
• Coordinate with and among trustees between meetings as necessary to maximize meeting efficiency;
• Identify challenges and issues on specific agenda topics requiring resolution;
• Work with the Council Chair (or Vice Chair, as appropriate) to develop a schedule of deadlines for the Pro Sidian Facilitator and trustees to meet in preparation for each Council meeting;
• Facilitate consensus-based decision-making in meetings and conference calls;
• Ensure meetings occur in accordance with Council governance documents;
• Administer the governance documents and work with trustees to resolve conflicts as necessary;
• Suggest meeting and discussion formats to promote consensus decision-making;
• Attend all facilitated meetings in person unless otherwise agreed to with the Council Chair.

Additionally, the Pro Sidian Facilitator will:

• Provide facilitated meeting…