Administrative Assistant

About the job Administrative Assistant - USA

The position is part time 15-20 hours per week with potential to increase to 24-30 hours after November 2022. This is a remote role that will require connecting with the supervisor, project team members, and customers via email, phone, and Microsoft Teams.

• Organize project digital documents and create technical files and presentations.
• Maintain and update individual handbooks.
• Review environmental records and enforce regulatory compliance requirements.
• Enter data into an online database and document electronic component compliance versus established standards.
• Conduct impromptu regulatory analysis.
• Monitor the job e‑mail mailbox and respond to emails from flight terminal clients and task subcontractors.
• Apply the client standard procedure to provide appropriate support to client industry locations.

• Organized self‑motivated with keen attention to detail.
• Ability to work remotely and independently in a busy environment; multitask and prioritize effectively.
• Track the status of tasks and communicate efficiently with a variety of stakeholders by phone and email.
• Exceptional oral and written communication skills.
• Competent in data management and proficiency in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint), including data entry, formatting, and printing of spreadsheets; filtering and sorting data.
• Proficient in Adobe Acrobat, including editing and updating files.
• Experience creating and maintaining electronic filing systems for technical documentation.
• Understanding of environmental laws and regulatory compliance.
• Data access and QA/QC skills.

• High school diploma or equivalent; associate degree preferred.
• Minimum 2+ years of business‑relevant experience in a related role.

This position is fully remote. The successful candidate will have reliable internet access and a suitable home office environment.