Executive Support Administrator – Maternity Cover

Executive Support Administrator – Maternity Cover

Grade:

D

Salary:

Part time salary based on 30 hours per week: £25,570 – £26,872per annum (rising by annual increments to £26,872)

Full time equivalent salary:£31,537 – £33,143per annum (rising by annual increments to £33,143)

More information on salaries and progression can be found on ourpay and policiespage.

Hours:

Part Time – 30 hours per week – working pattern to be agreed with the successful postholder but to include a minimum of 3 days per week

Location:

The service encourages flexible working and is open to flexible working options. The role will be based at Service Headquarters, Salisburywith the flexibility to work from home / DWFRS Stations / Support Offices and we would welcome a conversation with the successful candidate on what type of flexible working arrangement will work best for you. There will be a requirement to attend your base location approximately 3 days a week for key activities and meetings

Appointment Type:

Temporary – 12 month fixed term contract (or until return of substantive postholder)

Contact:

For a chat about this post, please contact

Samantha Stephens, Senior Personal Assistant to Chief Executives Officeon /Sam

Closing and Interview date:

The closing date for applications is Sunday 18 January 2026 (midnight).It is intended that interviews will take place on Thursday 29 January 2026.Should you be shortlisted for interview, further details regarding the interview format / location will be provided before the interview date.

This is a fantastic opportunity to join Dorset & Wiltshire Fire and Rescue Service, an organisation that is passionate about changing and saving lives. Our corporate staff are absolutely vital in helping to make our communities safer and healthier. Without them, we couldn’t do it.

We offer a wide range of employee benefit sand strive to ensure that staff are valued and rewarded. For example, we offer a flexi time scheme, Local Government Pension Scheme, a generous annual leave allowance, a variety of family friendly schemes including 39 weeks’ full pay during maternity leave (subject to qualifying criteria) and health & well-being services.

Provide switchboard services received by phone and email from Service users and members of the public, directing them to the appropriate teams and individuals. Taking messages on behalf of other staff, dealing with routine queries and giving appropriate guidance when required.

Provide ownership of the travel and accommodation bookings process for the Service.

Coordinate certificates and presentations for employees leaving the organisation.

Oversee bookings for meeting rooms at headquarters, to include external bookings for facilities and general housekeeping of headquarters. Provide other office services as required, including collation of data, photocopying, scanning, distribution of information, raising purchase orders for corporate services, maintaining stationery supplies, processing incoming and outgoing post and organising catering when required.

Provide support and coverage for Personal Assistants when required to ensure the day-to-day schedules of all members of the Strategic Leadership Team run smoothly, by providing diary management, itineraries, deadline reminders, mileage and expenses claims and appropriate documentation as required.

A level, NVQ 3 or equivalent in a relevant subject area, or equivalent and demonstrable working experience at this level.

Executive (Board Level) Personal Assistant experience or recent experience in a supporting role carrying out a range of administrative tasks

Advanced knowledge of Microsoft products, including Teams, PowerPoint, Word, Excel and Outlook

For full details of the role and requirements please have a look at the job description and person specification.

You must be able to fulfil the travel requirements of the role. You will be required to work from Service Headquarters, Salisbury approximately 3 days a week. There may be occasional meetings elsewhere within the service…