Billing Specialist - San Diego

The Billing Specialist is responsible for processing client billing in a variety of formats depending upon the needs of the client, printing of pre-bills and/or final bills for attorney's review, researching and answering billing and/or Finance related questions from attorneys, assistants and clients, as well as inputting and updating invoices in the accounting system.

Responsibilities:

Understand and comply with individual client billing guidelines.

Utilize accounting tools such as 3E and Excel for tracking client specifics.

Some invoices will require submission through our E-billing system (E-Hub), or directly into client sites.

Process client bills (making/confirming appropriate edits to drafts).

Research questionable time/cost entries and pull back up as necessary.

Review finalized invoices for quality and accuracy.

Ensure monthly billing is completed by firm deadlines.

Resolve specific billing issues (fix client bills).

Prepare documentation to obtain approval for write offs and write downs, etc.

Assume responsibility for managing each attorney's portfolio of unbilled time/costs, providing status reports to management and attorneys as needed.

Conduct regular unbilled and A/R balances maintenance to provide accurate inventory reports.

Provide billing/payment histories and conduct research should a question arise.

Assist with Finance questions and documentation relating to Trust transactions.

Assume additional responsibilities as requested.

This role requires 60% in office presence; remote work is permissible 40% of the time.

Qualifications:

Associate or bachelor's degree preferred.

5+ years billing experience in a professional services environment. Elite 3E or other relevant billing software experience preferred.

Possess excellent written and verbal communication skills.

Strong organizational and administrative skills.

Attention to detail and ability to execute through to completion.

Creative problem-solving skills, reasoning ability and logical thought process.

Ability to work under pressure, prioritize competing demands and meet various deadlines.

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

Ability to work independently and as part of a team.

Outstanding sense of customer service.

Ability to handle confidential matters with discretion.

Must be self-motivated to produce quality work.

Excellent computer skills, including proficiency in Microsoft Office 365 (Word, Outlook, Excel, PowerPoint, etc.).

Ability to quickly get up to speed and master new applications and software is critical.

Flexibility to work overtime when necessary.

This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

The salary range for this position in San Diego is $76,000 to $87,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.

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