Executive Assistant

Business Overview:

In the United States, BNP Paribas has built a strong and diversified presence to support its client base. We continue to grow and strengthen our commitment to the US market through our Corporate & Institutional Banking(Opens in a new tab) activities. We are one of the few non-US banks to offer a full value chain for our clients, from trading to financing, and clearing and custody in the US with the international footprint and capability to deliver both globally and locally.

Leveraging the strength of our European roots, our network can support clients in virtually every region of the world, enabling more connectivity and efficiency wherever our clients conduct business. We take pride in our expertise and our ability to adapt, while constantly looking ahead to creating a more sustainable world.

This role is based in New York (787 7th Ave); expectation will be that the incumbent works out of the NY office 3 days per week and 2 days working from home, subject to change based on the Department Head's calendar.

Candidate Success Factors:

Candidates are measured on the following four performance drivers, which will dictate how individual impact is considered on the Americas platform:

* Results and Impact

* Able to influence peers and team.

* Demonstrates good judgement when making decisions of high complexity and impact.

* Exercise appropriate autonomy in the execution and delivery of work.

* Responsible for driving outcomes, which have meaningful effect on team or department.

* Leadership and

Collaboration:

* Creates trust with colleagues.

* Acts in leadership capacity for projects, processes, or programs.

* Client, Customer and Stakeholder Focus:

* Able to build relationships with a mix of colleagues and clients.

* Interacts regularly with management and department leaders.

* Demonstrates the ability to influence stakeholders at the team level.

* Compliance Culture and Conduct:

* Takes full responsibility for personal actions and demonstrates courage in facing problems and conflicts.

* Perceived as a person of high moral character; upholds corporate values and displays high ethical standards.

Responsibilities:

* Provide high-level administrative support for Lat Am HoR and serve as the gatekeeper for internal and external stakeholders.

* Heavy calendar management - complex agenda and setting of meetings across all time zones, including Board and Governance meetings.

* Arrange domestic and international travel, expense claims, travel permission services.

* Coordinate webcasts, video and tele-conferences and internal meetings as needed, including Town Hall meetings.

* Arrange room bookings and catering when needed as well as visitors' access

* Complete any reasonable projects or tasks as requested by Lat Am HoR.

* Process invoices, sign documents when needed

Responsibilities as Support to the Latam Territory:

* Corporate Coverage Monthly Pipeline Reporting:
Consolidate and prepare the monthly pipeline report for the Latam Head of CCG, ensuring accuracy, timely delivery, and clear insights

* Governance Calendar & Coordination:
Manage the annual governance timeline, including planning and scheduling of forums, committees, and key milestones across the year

* BSC support:
Coordinate BSC meetings, including agenda planning, scheduling, and drafting of meeting minutes

* Data analysis & Insights:
Extract client revenue data and perform targeted analysis to identify trends and support strategic decision-making

* Presentation support: assist in the presentation of high-quality PowerPoint materials, ensuring slide formatting, data visualization, and alignment with BNPP branding standards

* Event & Forum Logistics (e.g. LF, CLF, OpCo, Town Hall):
Provide end-to-end support for forums and events, from agenda preparation to logistical arrangements, invitations, and on-site coordination in NY

Minimum Required Qualifications:

Education and Experience

* Bachelor's degree or higher, with a strong understanding of principles and processes for providing customer and executive support services.

* 5-10 years of proven experience as an Executive Assistant, supporting Department Heads or C-level executives.

Administrative Skills

* Executive level calendar management, meeting management, time management, strategic planning of tasks, complete travel management, expense processing, communication management, and event planning.

Exceptional Communication and Interpersonal Skills

* A good candidate will be an active listener and clear communicator, both verbally and in writing.

* Communicate proactively, anticipating the needs of their managers and escalating issues as necessary - utilizing tact and strict confidentiality.

* The candidate should also be an excellent team player.

Excellent Organizational Skills

* Must have the ability to multitask and prioritize work based on potential impact.

* An excellent candidate is organized, detail-oriented and flexible

* Demonstrates an in-depth understanding of (2) office and administrative management procedures, and…