Front Desk Receptionist and E-Billing Assistant
Seattle, King County, Washington, 98127, USA
Listed on 2026-01-02
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Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant
Front Desk Receptionist and E-Billing Assistant
Preg O’Donnell & Gillett, a regional, full-service litigation and business firm, is seeking a Reception and E-Billing Assistant for our Seattle office. This in-office role supports both front desk operations and billing functions. Prior experience in a law firm or professional services environment is a plus. Strong organizational skills, attention to detail, and excellent communication are essential.
Responsibilities- Answer incoming phone calls and direct them appropriately
- Greet clients, visitors, and vendors with professionalism and warmth
- Receive and distribute incoming deliveries
- Manage incoming and outgoing mail
- Set up conference rooms for meetings, including technology and refreshments
- Monitor and order office supplies as needed
- Assist with scanning, copying, and general administrative support
- Spell check and proofread client bills for accuracy
- Print, save, and distribute pre-bills to attorneys
- Make requested narrative edits to billing entries
- Save and organize expense backup documentation
- Interact with attorneys regarding billing questions and clarifications
- Submit finalized bills via e-billing platforms, email, and mail
Qualified candidates must be detail-oriented, able to multitask, and demonstrate proactive thinking. Strong written and verbal communication skills, discretion, and the ability to work independently and collaboratively are essential.
Starting wage is $25 - $35 per hour DOE.
Benefits- Medical, dental and vision insurance
- Flexible schedule with remote work access
- Life, AD&D and long-term disability insurance
- Transportation subsidy
- Employee assistance program
- Employee referral bonus
- FSA / HSA
- Parental leave
- Profit sharing contributions
- 401(k) Deferred Savings Plan
We look forward to hearing from you!
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