Assistant Clinic Manager

Assistant Clinic Manager

The Assistant Clinic Manager is a key member of our Clinic Leadership support team, tasked with assisting our Clinic Manager and associated leadership through administrative actions related to workforce, scheduling, operational resources, EMR, communications support, and general staff reinforcement. This role will require availability from 8:30am to 5:30pm, Monday to Friday, and may occasionally be asked to provide coverage in session.

• Provides administrative support to Clinic Operations Director and Home Office
• Oversee the daily schedule to ensure sufficient coverage and efficient operations
• Performs administrative tasks including communications, invoices, reports, etc.
• Update records in EMR including patient information and timesheets
• Supports treatment sessions as necessary
• Performs office management tasks including maintaining records, and ordering supplies
• Inform management and compile reports/summaries on activity areas
• Organize and distribute supplies, materials, and equipment; maintain cleanliness of the clinic
• Assist with client onboarding and information
• Manage new hire onboarding and coordinate training
• Provide support to Clinic personnel during break coverages and transition periods
• Function in accordance with established standards, procedures, and applicable law
• Contributes to a motivating therapy environment
• Consistently develop your own job knowledge and advance your career

• Education:
  
  High school graduate with applicable experience in a related field
• Prior experience in a supervisor / management role desired
• Excellent verbal and written communication skills
• Excellent organizational and time management skills with high attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high‑paced and at times stressful environment
• Extremely proficient with Google Workspace, Microsoft Office Suite, and the ability to learn new programs and procedures
• Maintain empathy and promote positive teamwork and communication
• Strong time management to reach our shared goals while maintaining balance

• Fun Work Environment
• Owned, Operated, & Led by a BCBA-D
• Earn a Competitive Salary
• Enjoy Medical, Dental, Vision & Life Insurance
• Enjoy Paid Holidays, PTO, and Work‑Life Balance
• 401(k) Plan & Flexible Spending Account
• Opportunities to Grow within Leadership with Our Organization
• Salary range: $45,000 - $50,000