Project Administrator

Overview

Join to apply for the Project Administrator role at Nudura Insulated Concrete Forms
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This is a 100% remote position that will support our Central Region. Preferred candidate must be able to support the Eastern and Central time zones.

• The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes. Upon receiving SAP Sales Order information from Customer Service Representatives, confirm all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
• Manage critical project documents such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation. Facilitate and manage compliance submissions as needed.
• Dispatch service orders to WTI Technicians tailored to the project type. For General Contracting projects, provide WTI Superintendents with essential service orders and field report links to streamline daily reporting. Maintain a tracking spreadsheet for all projects with up-to-date insights.
• Coordinate with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations. Track time and expenses, manage payables over 30 days, monitor plan versus actual costs, verify documents (bonds, insurance, submittals) are submitted and approved, ensure costs align with budget, and validate all projects older than 90 days.
• Prepare customer invoices with accuracy and timeliness, applying book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements. Apply WTI’s commission and discount policies when processing invoices across General Contracting and General Services. Review projects for job closeout audits and complete a job closing checklist for final approval.
• Maintain accurate financial data for month-end, quarter-end, and fiscal year-end reporting, supporting WTI’s policies and procedures.

Business Management/Administration or equivalent combination of education and experience.

• 4-7 years related experience and/or training
• Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage

• Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
• Keeping records and project files organized and easily accessible.
• Excellent written and verbal communication skills to interact with team members, stakeholders, and clients.
• Proficiency in project management software and Microsoft Office (Word, Excel, PowerPoint).
• Ability to identify issues early and proactively seek solutions or escalate problems as needed.
• Critical thinking and adaptability to changing project conditions.
• Understanding of project budgets, cost tracking, and financial reporting.
• Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports.
• Strong time management to meet project deadlines in a fast-paced environment.
• Ability to work with diverse teams, foster collaboration, and maintain positive stakeholder relationships.
• Knowledge of State prevailing wage, DB and SCA.

The salary range for applicants in this position generally ranges between $53,000 and $66,000. This range is an estimate based on qualifications and business needs. Tremco offers a variety of benefits including health insurance, paid holidays, paid time off, 401(k) with company match, pension plan, performance-based incentives, and continuing education.

Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.