Administrative Assistant

Position Summary

The Administrative Assistant supports daily office operations and provides administrative assistance across the ACE team. This role focuses on front‑office support, document organization, coordination, and communication, with an emphasis on in‑person support at the main office.

• Provide general administrative support including answering phones, managing correspondence, scheduling, and maintaining office supplies.
• Organize and maintain physical and digital files, including project documents, contracts, permits, and related paperwork.
• Assist with communication between clients, vendors, subcontractors, and internal teams by routing inquiries and sharing basic information as needed.
• Support special projects, internal initiatives, and company events that require administrative assistance.
• Coordinate with leadership and property management on office maintenance, janitorial, security, and facility needs.
• Maintain a consistent in‑office presence at the reception desk to respond to calls, emails, and walk‑in needs.

• Education: High school diploma or equivalent required;
  Associate degree or related coursework preferred.
• Experience: 1–3 years of administrative or receptionist experience; experience supporting multiple teams, handling scheduling, document management, and front‑desk responsibilities; construction or professional services experience preferred.
• Skills &
  
  Competencies:
  
  Strong organization and attention to detail; ability to manage multiple tasks and shifting priorities; clear written and verbal communication skills; dependable, proactive, and able to follow direction; comfortable working in a fast‑paced, in‑person office environment.

• Onsite at the ACE main office
• No routine remote work; exceptions only in limited or special circumstances