Human Resources Assistant

Overview

AEIC Case Management LLC is seeking a professional, dependable, and detail-oriented Part-Time Administrative Assistant to support our daily operations. This role is key to ensuring timely communication with clients, staff, and community partners. The Administrative Assistant will manage client correspondence, assist with scheduling, and help connect clients with community resources by contacting outside agencies on their behalf.

Training & development

• Send, monitor, and respond to client emails in a timely and professional manner.
• Assist clients with completing and submitting required documentation (intake forms, authorizations, insurance information, etc.).
• Follow up with clients regarding upcoming appointments, reminders, or missing paperwork.

• Contact community providers, agencies, and organizations on behalf of clients to obtain information, schedule services, or confirm resources.
• Maintain accurate records of communication between AEIC, clients, and community entities.
• Support case managers by assisting with outreach to housing, medical, educational, and social service providers.

• Schedule and confirm appointments using Microsoft Outlook and Bookings.
• Maintain accurate records in electronic systems.
• Assist with internal staff communications and reminders.
• Provide support for agency projects, events, and trainings as needed.

• High School Diploma required; some college preferred.
• Prior administrative experience, preferably in healthcare, case management, or social services.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Teams, Word, Excel) and comfort with electronic record systems.
• Ability to manage confidential information and adhere to HIPAA standards.
• Self-motivated and able to work independently with minimal supervision.
• Bilingual in English and Spanish strongly preferred.

• Employment Type:
  
  Part-Time, W-2 employee
• Starting Pay Rate: $10.00 per hour
• Hours:
  
  Approximately 25 hours per week, schedule to be determined with supervisor
• Work Environment:
  Primarily remote with occasional in-office support as needed
• Reports To:
  
  CEO/Program Director
• Flexible work from home options available.