Administrative Assistant Karafin Partners LLC.

About Us
:
Karifin Partners, LLC is a small and dynamic home-based consulting firm providing Fractional CFO, Grant Administration, and bookkeeping services to small businesses, non‑profits, & governmental entities. We pride ourselves on delivering exceptional service and personalized solutions to our clients. As we continue to grow, we are looking for a dedicated Administrative Assistant to join our team and support our day‑to‑day operations.

Description: We are seeking a highly organized and proactive Administrative Assistant to provide administrative support to our team. The ideal candidate will be a self‑starter with excellent communication skills and a keen attention to detail. This developing role is crucial to ensuring the smooth operation of our office and assisting in various administrative tasks.

• Provide administrative support to a hybrid team (answering phones, managing emails, and handling correspondence).
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and organize office files, both physical and digital.
• Prepare and edit documents, reports, and presentations.
• Support project management by maintaining project schedules and tracking deliverables.
• Assist with development and implementation of marketing campaigns.
• Assist with bookkeeping tasks, including invoicing and expense tracking.
• Review and analyze strategic opportunities.
• Liaise with clients, vendors, and stakeholders as needed.
• Order office supplies and manage inventory.

Soft Skills matter! We seek a professional who is kind, has a desire to learn, is goal‑oriented, authentic, a team player, patient, hardworking, creative, motivated, focused, and devoted to tasks.

• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to learn and apply new business applications and technologies.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to organize, multitask, and prioritize tasks effectively.
• Exceptional level of accuracy, attention to detail, and problem‑solving skills.
• Understanding of bookkeeping and basic accounting is a plus.
• Familiarity with bookkeeping, project management software and tools is an advantage.
• Reliability, confidentiality, and conscientious work habits.
• Ability to work independently with little supervision.
• Ability to adapt and work efficiently in a rapidly changing dynamic environment with deadline pressures.
• High school diploma or equivalent;
  Associate or Bachelor’s degree preferred.

• Competitive wage based on experience.
• Opportunities for additional training, professional development and growth.
• A supportive and collaborative work environment.
• A structured or flexible schedule, based on need.

Interested candidates should submit their resume and a cover letter detailing their qualifications, experience, and 5 references to  Please include "Administrative Assistant" in the subject line of your email. We encourage interested candidates to apply, even if the qualifications are not perfectly aligned. Applications will be accepted on a rolling basis and the position will remain open until the right candidate is hired.

(April 8th close, review 9th, hire 11th, start 14th)

Karifin Partners, LLC is an equal opportunity employer which recognizes and encourages people of all identities to apply. We do not discriminate against any person on the basis of race, national origin, ancestry, public assistance, ethnic background, religion, marital status, economic class, age, disability, sex, creed, veteran status, sexual orientation, gender identity/expression, and any other legally protected characteristic. We comply with all applicable national, state, and local laws pertaining to nondiscrimination and equal opportunity.

We celebrate diversity and are committed to creating an inclusive environment for all employees.