Executive Assistant

Executive Assistant

Job : 322061

Location: Rio Salado Community College

Regular/Temporary: Regular

Hiring Salary Range: $52,525.00 - $68,282.00/annually, DOE

Grade: 114

Work Schedule: The standard work schedule will be Monday - Friday 8:00am - 5:00pm during the Academic Year. 7:00am - 6:00pm during the Summer Months. This position offers remote work allowing employees a combination of onsite and work from home options. The expected remote work schedule for this position will be based upon the needs of the department.

Work Calendar: 12 Months

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well‑being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off:
  Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company‑paid Life Insurance, AD&D, and Short‑Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer‑matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District‑Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
• Employee Assistance Program (EAP)
• Sight‑On‑Site Eye Care Services
• Mobile On‑Site Mammography Screenings
• Pre‑Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full‑time for an eligible employer)

Leads the administrative processes, workflows and office operations for the executive team at the college. Coordinates administrative and office details, tasks, and functions ensuring effective and efficient office operations while maintaining the confidentiality of a variety of information. The position serves as the first point of contact. It performs research on complicated matters for successfully completing responsibilities, including meeting with internal and external stakeholders, coordinating logistics, managing and maintaining statistics, and budget administration.

May represent an executive team member on calls, video conferences, meetings, and events when the executive is unavailable.

35% – Organizes and manages the day‑to‑day activities of the executive office, including the Vice Presidents of Academic Affairs, Student Affairs, and Administrative Services, in collaboration with other senior administrative staff to ensure efficient and effective operations. Keeps the Vice Presidents and Deans apprised of office activities, project status, approaching deadlines, and ongoing initiatives. Develops, monitors, and maintains data collection and reporting systems related to departmental programs and priorities.

25% – Assists in planning high‑level meetings, conferences, retreats, and special events across multiple divisions. Collaborates with senior administrative staff to manage executive team projects and initiatives. Interprets and applies procedures and protocols related to executive operations. Manages complex calendars and schedules, and coordinates domestic and international travel arrangements for multiple executive team members. Prioritizes and manages communications, prepares correspondence including confidential materials and serves as the first point of contact for inquiries directed to the Vice Presidents.

25% – Prepares agendas and supporting materials for meetings; develops surveys and questionnaires; takes and transcribes meeting minutes; and distributes documentation to appropriate personnel.…