Administrative Manager

Job Description

The Administrative Manager performs professional administrative work in support of the Dean of the College of Health Sciences, maintaining daily operation of the College office, supporting internal and external communication, and being a support to CHS departments, including staff, as needed and collaborating with University Offices and Divisions. Support might also be provided for any persons approved by the Dean for designated College efforts.

This is a fulltime, on-site position based on our Glenside campus with the opportunity to work from home one day a week (Friday unless approved otherwise).

Location: Glenside

• Supports the Dean by managing calendar, meetings, materials, databases, and mail.
• Executing Personal Service Agreements and other payments and reimbursements for all full- and part-time faculty in the College in accordance with University policies.
• Facilitates Dean's signature on letters, contracts, and other materials, when permitted.
• Provides necessary on-boarding functions for all newly hired full-time and part-time faculty in the College, and maintains secure electronic files in accordance with University policy.
• Maintains privacy for all correspondence and documents for the College.
• Collaborates with CHS staff and University staff.
• Maintains the College website content, and receives training to do so.
• Organizes and executes all College contracts for full-time and part-time faculty teaching courses, for overload sections for full-time faculty, and for miscellaneous payroll requests and stipends.
• Organizes and executes contracts for the College, including those approved by the Dean for departments if needed.
• Serves as authorized signature for College office budgets.
• Serves as authorized approver of College credit card allocations.
• Remains current in University policies by attending training sessions and networking with colleagues.
• Provides leadership for College department administrative assistants.
• Supports any scheduling for the Dean's Office and Dean's representatives for meetings.
• Participates in meetings as needed by the Dean, including potential non-traditional hours events.
• Supporting College initiatives, such as the Health Career Academy.
• Communicating with external partners for collaborations and meetings.
• Support student success needs, including coverage at times for departments (e.g., proctoring) and on a limited basis.
• Maintains an understanding of CHS budgets, including departments within CHS for support.
• Organizes, executes, and tracks all College related faculty travel, development, relocation, startup funds, and professional development funds to support approvals and for reimbursement and payments.
• Participates in planning Honors Convocation in collaboration with other units and all other major ceremonies for the College and University (e.g., DPT graduation, etc).
• Tracking CHS logistics and data (e.g., faculty and timelines to promotion and tenure, etc).
• Navigate CHS awards and communication about the awards with development, to departments, support decision-making processes, and information to recipients and reimbursements.
• Support needs for all CHS-related facilities (including Dean's Office for DE and Royal Ave), such as scheduling of rooms, navigating processes and policies, contracts/leases, and being a support for University services for spaces.
• Provide support for major initiatives related to the CHS adaptive strategy and CHS' support of University adaptive strategy.
• Facilitating the clinical instructor designations for CHS clinical programs, and ensuring adherence to policies, or any new and related initiatives for clinical education.
• All other duties and responsibilities in support of the College and University's mission and adaptive strategy.

• Strong organizational and project management skills.
• Excellent writing and communication skills.
• Excellent computer skills for calendar, spreadsheet, email, Google Drive, Microsoft, and Adobe Suite.
• Experience with accounting practices for keeping budget records and tracking expenses.
• Demonstrated ability to learn, understand, and use the necessary computer programs and data systems.
• Demonstrated ability to learn and apply University policies and to use good judgment to implement them in the contract and payment process.
• Demonstrated ability to maintain confidentiality.
• Demonstrated ability to manage complexity.
• Demonstrated ability to be student-centered and student-engaged.
• Analytic skills, including preferred use of software such as Excel or SPSS for analysis.

• Bachelor's degree or equivalent combination of education and relevant experience.
• At least three years of experience in higher education, education, or clinical or health-related office or administrative setting preferred.

• Applications must be submitted online through Arcadia's Human Resources portal to receive full consideration. Please do not email application…