Administrative Officer

Legal Administrative Assistant – Full‑Time

We are currently seeking a full‑time Legal Administrative Assistant to join our team. This is an excellent opportunity for a junior candidate looking to grow their administrative skills while working in a collaborative team setting. You will be part of a group that includes Partners, Associates, Agents, Paralegals, and other Legal Administrative Assistants, and you will be supported in developing both personally and professionally.

The Legal Administrative Assistant will support a team of professionals, paralegals, and fellow assistants with a range of tasks, including docketing deadlines, document production, and assisting with various stages of patent and trademark prosecution.

• Preparing and drafting documents and correspondence
• Managing deadlines, billing, and general administrative tasks
• Assisting with the management of patent and trademark portfolios
• Retrieving records and information from official IP databases
• Filing patent and trademark applications
• Assisting with amendments, responses to Office Actions, and other official filings
• Performing other related duties as required

You have strong attention to detail, produce high-quality work, and can manage multiple deadlines in a fast‑paced environment. You communicate clearly, work well both independently and as part of a team, and consistently demonstrate professionalism and excellent client service. You enjoy building strong working relationships and bring a positive, proactive attitude to your role.

The successful candidate will work full‑time in our office for the first three months, after which you may work from home three (3) days a week under our hybrid work model.

• Graduate of an accredited legal administrative assistant program or equivalent experience
• 1‑2 years of experience in a law firm setting is an asset
• Strong technical and analytical skills
• Ability to prioritize, multi‑task, and meet deadlines
• Clear and concise communication skills—written and verbal
• Strong keyboarding accuracy and speed
• Good judgment, professionalism, and ability to maintain confidentiality
• Advanced computer skills (Word, Excel, Outlook, and other applications)

• Firm‑paid extended health, dental, vision, life insurance, and AD&D
• Disability insurance
• Ten days of paid sick and personal time
• Employee Assistance Program
• Education and tuition allowance
• Health & Wellness allowance
• RRSP matching program
• Work‑from‑home allowance
• Mobile phone subsidy
• Firm social events

Mid‑Senior level

Full‑time

Other

IT Services and IT Consulting