Executive Assistant

Description

You thrive on getting things right, the first time. You anticipate needs, spot potential issues before they arise, and bring structure to fast-moving environments. As the Executive Assistant to our CEO, you’ll be the behind-the-scenes force that keeps priorities aligned, calendars on track, and communication crisp.

This isn’t just a support role, it’s a business-critical partnership. You’ll be trusted with sensitive information, high-stakes decisions, and complex coordination. In return, you’ll gain a front-row seat to company strategy, a close working relationship with executive leadership, and the chance to contribute to the success of RFG at the highest level.

If you're energized by supporting high-level leadership, take pride in precision, and thrive in fast-paced environments, this role puts you at the center of it all. We’re looking for candidates who have proven experience supporting executives at the highest level in entrepreneurial, high-growth settings—and the mindset to anticipate, adapt, and execute relentlessly. If that’s you, we’re excited to hear from you.

• Expertly manage complex, ever-changing calendars, including scheduling meetings, appointments, and conferences with high attention to detail and foresight.
• Coordinate all logistics for travel — flights, hotels, cars — always optimizing for time, cost, and comfort using preferred partners.
• Keep the CEO’s schedule on track by giving timely cues, launching Zoom meetings when needed, and ensuring awareness of what’s coming next.
• Collaborate with the Executive Ops team to schedule C-squad and Board meetings and support strategic planning.
• Own internal meetings and events — ensuring the right people are in the room and new team members are added to Huddles, Town Halls, and other key calendar rhythms without missing a beat.
• Help plan and execute internal and client events — from small team offsites to client seminars and firmwide meetings.
• Support executive-level projects including research, presentation prep, and special assignments.
• Pitch in on personal tasks to remove distractions from the CEO’s bandwidth.
• Be a warm, responsive, professional point of contact for our Advisors and executive guests.

• Competitive salary + annual bonus based on company performance.
• Generous PTO, holidays, and a paid charitable workday.
• Health, dental, and vision insurance with company stipend.
• 401(k) with Safe Harbor contribution.
• Paid parental leave.
• Company-paid disability and life insurance — plus optional coverages for you and your dependents.
• Dependent Care and Medical FSAs and HSA.
• Cell phone reimbursement + Surface Pro + home office setup.
• Professional development support.
• Loads of RFG swag!

• An organized operator who gets things done — accurately, efficiently, and confidentially.
• You enjoy solving puzzles, optimizing systems, and perfecting processes.
• You hold yourself (and others) to high standards.
• You’re calm under pressure, focused amidst distractions, and serious about deadlines.
• Reserved and professional, you’re someone people trust with sensitive information.

• Bachelor's degree preferred.
• 2-5 years of experience supporting a C-suite executive in a high-growth company or professional services environment.
• Exceptional planning and time management skills — juggling balls, spinning plates, keeping trains on tracks.
• Excellent written and verbal communication skills with a keen sense of tone, timing, and tact.
• Mastery of Microsoft Office Suite and general tech-savviness with scheduling platforms, video conferencing, etc.
• Discretion, integrity, and professionalism in everything you do.

At RFG Advisory, we’re building the RIA of the Future, empowering growth-minded Independent Advisors to scale their businesses without compromise. We deliver to our Advisor partners a fully integrated, award-winning platform and a vibrant culture of collaboration, innovation, and execution.

We remove friction so Advisors can focus on what matters most: building meaningful relationships and growing enterprise value. From strategic marketing and flexible talent solutions to modern technology,…