Leasing & Construction Coordinator

• Facility Corporate - Enterprise Allocations
• Schedule - Shift - Hours Full Time - Remote

Pediatric Associates was founded in Hollywood, FL in 1955. The same clinician-led, evidence-based, medical home passion is a unifying driver for those who join Pediatric Associates Family of Companies. The Pediatric Associates Family of Companies is agrowingteam of Pediatricians and Pediatric Care Teammates who are excited to be part of the first nationwide Pediatric Primary Care Medical Home. We further our uniqueness by ensuring the clinician voice is leading our medical home innovations.

The Leasing & Construction Coordinator supports the Real Estate and Construction departments by managing administrative processes throughout the leasing and development lifecycle. This role is responsible for setting up and maintaining critical documentation, coordinating lease and construction workflows, maintaining the CRE database, and ensuring timely communication across internal teams and landlords. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication and cross-functional coordination skills.

• Set up new files for all new leases and locations, ensuring accuracy and completeness.
• Create records and assign tasks in the CRE software prior to handoff to the Paralegal.
• Manage the lease portfolio, including uploading documents and preparing reports.
• Collect and log all required landlord documentation, contact information, and ownership changes for company-leased properties.
• Prepare Rent Commencement Date and Term Commencement memoranda, as well as Memoranda of Lease.
• Facilitate tracking and timely delivery of Certificates of Insurance to landlords.

• Organize, update, and maintain SharePoint electronic files and CRE database records for the Real Estate team.
• Ensure the accuracy, consistency, and integrity of departmental reports and data sources.

• Verify delivery and store opening dates with the construction department and Landlords.
• Track tenant allowance reimbursements, including collecting and submitting all required backup documentation and monitoring due dates.

• Assist with resolving facilities and accounting issues related to leased properties.
• Coordinate activities related to the leasing process for real estate transactions, ensuring timely completion of key milestones.
• Provide general administrative support for Real Estate and Construction teams, including scheduling, document preparation, and correspondence.

• Perform other clerical duties and special projects as assigned.

• Some experience in real estate, lease administration, construction coordination, legal administration, or related field.
• Strong organizational and time-management skills with the ability to manage multiple deadlines.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), SharePoint, and CRE/lease administration software.
• Excellent written and verbal communication skills.
• Detail-oriented with a high level of accuracy in data entry and documentation.
• Ability to work collaboratively across departments and with external partners.
• Strong problem-solving skills and a proactive, service-oriented approach.

• Full Time Remote
• Manual dexterity to operate a keyboard and type 35 wpm minimum; operating office equipment; efficient handling of high-volume tasks.

• Vision
• Sense of sound
• Sense of touch

Adhere to all organizational information security policies and protect all sensitive information, including but not limited to ePHI and PHI ( Protected Health Information) in accordance with organizational policy, Federal, State, and local regulations.

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to be an accurate reflection of the general nature of the level of the job.

The Pediatric Associates Family of Companies is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.