Executive Assistant; Remote

Location: Remote — South Africa Preferred
Schedule: Full-Time | 8:00 AM – 5:00 PM CST
Reports To: Executive Team

We are seeking a highly organized, tech-savvy, and versatile Executive Assistant & Marketing Support Specialist to help our consulting firm operate with precision and efficiency. This is a dynamic “jack of all trades” position requiring strong administrative execution, attention to detail, and the ability to support both operational and light marketing functions.

You will work closely with the executive team, supporting scheduling, expenses, content posting, systems management, and client logistics. As our business continues to grow, this role will expand—making adaptability, proactivity, and a learning mindset essential.

• Scheduling: Manage light calendar coordination and appointment setting for the executive team.

• Financial Administration: Process and track expenses for executives.

• General Administrative Execution: Handle day-to-day administrative tasks with accuracy, efficiency, and a proactive approach.

• Client Logistics: Support client engagements by logging into systems, setting up assessments (e.g., Social Styles), assisting with class registrations, and managing participant lists.

• Content Management: Collaborate with our in-house copywriter to publish content using existing templates and scheduling tools.

• Visual Asset Sourcing: Search licensed stock image libraries to match copy and follow brand templates.

• Social Media Support: Assist with posting schedules and content execution across platforms.

• Presentation & Document Support: Use templates and provided copy to build presentations; format Google Docs and client-facing materials.

• Digital File Management: Maintain organized Google Drive and Notion spaces, upload videos, and ensure all assets are properly stored.

• Process Automation: Identify opportunities to streamline workflows and reduce manual tasks.

• Zapier (or Similar Tools): Create or update simple automations (bonus if experienced).

• Tech Navigation: Confidently learn and operate new systems, platforms, and tools with minimal guidance.

• Payment: Compensation follows a Net 30 payment cycle.

• Hours: Must work 8:00 AM – 5:00 PM CST to support U.S. operations.

• Experience:

  • Proven experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar support role.

• Skills:

  • Exceptional organizational skills and attention to detail.

  • Ability to manage multiple tasks and deadlines confidently.

  • Strong administrative execution and self-management.

• Communication:

  • Excellent written and verbal English skills.

• Mindset:

  • Self-starter, resourceful, eager to learn, and comfortable with varied responsibilities.

  • Thrives in a fast-moving, evolving work environment.

• Technical:

  • Comfortable navigating proprietary systems, Google Workspace, and digital tools.

  • Experience with Zapier or automation tools (preferred but not required).