Government Contracts Executive Assistant - Freelance, Remote
Dubai, Dubai, UAE/Dubai
Listed on 2025-12-07
-
Administrative/Clerical
Business Administration, Virtual Assistant/ Remote Admin
Government Contracts Executive Assistant - Freelance, Remote
Magic Global Village, Dubai, United Arab Emirates
DescriptionDepartment: Support & Leadership
Location: Global+
Compensation: $7.00 / hour
About the ClientA Mid‑Atlantic innovation and technology hub advancing dual‑use maritime and national security solutions. The organization blends coworking and incubation to connect entrepreneurs, industry leaders, veterans, and government stakeholders while accelerating commercialization. As the team scales, they require disciplined Gov Con support to manage research, compliance, and operations.
Why does this role exist?This role exists to help leadership from time‑intensive research and operational tasks while ensuring compliance in a regulated government contracting environment. The executive assistant will independently drive Gov Con research, produce professional documents, and establish light‑weight internal systems so work is accurate, timely, and low‑touch. The goal is to quickly onboard and begin removing research/admin workload with minimal supervision, reducing errors and oversight needs.
TheImpact you’ll make Government contracting research and intelligence
- Monitor, research, and compile reports on relevant programs and opportunities; distill eligibility, set‑asides, NAICS, deadlines, and key requirements
- Summarize solicitations and policy updates into clear briefs and comparison matrices
- Build and maintain a simple pipeline/tracker of opportunities, milestones, and action items
- Draft, format, and QC professional documents, templates, and checklists aligned to Gov Con expectations
- Organize and maintain compliance records and version control for audit‑readiness
- Support company profiles/registrations and keep data organized for quick reuse (e.g., capabilities summaries, past performance logs)
- Manage inbox triage, draft polished emails and memos, and prepare meeting briefs and agendas
- Own calendar management and scheduling across Eastern Time; coordinate interviews and stakeholder calls
- Capture meeting notes and track follow‑ups to closure
- Set up and maintain simple internal systems (trackers, folders, SOPs, templates) for research and compliance workflows
- Enforce consistent naming, filing, and formatting standards across shared drives
- Coordinate with internal team members to ensure smooth handoffs and timely deliverables
- Liaise with partners or members as directed; ensure timely follow‑ups, scheduling, and document delivery
- Provide operational support for occasional internal initiatives under tight timelines
Required:
- 2+ years direct experience in U.S. Government Contracting (Gov Con), ideally supporting DoD or federal civilian work
- Demonstrated compliance literacy (e.g., reading solicitations, understanding set‑asides, basic FAR/DFARS concepts) with exceptional attention to detail
- Proven research and analysis capability; ability to produce client‑ready reports and professional correspondence
- Executive assistant or operations support experience with minimal supervision, including building simple trackers and workflows
- Excellent written and spoken English; available Monday–Friday, 9:00 am–5:00 pm Eastern
- WFH Set‑Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and above
- Internet speed of at least 40 MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back‑up computer and internet connection
- Quiet, dedicated workspace at home
- Technical:
Gov Con/compliance literacy; strong desk research; advanced document formatting and QC; spreadsheet/report building; calendar/email management; familiarity with common Gov Con portals and resources (e.g., SAM.gov, Grants.gov, FPDS) is a plus; proficiency with Google Workspace or MS Office - Operational:
Process‑oriented, organized, rigorous version control and filing; able to stand up lightweight systems and SOPs quickly - Interpersonal:
Crisp written communication, professional tone, proactive follow‑through, and reliable stakeholder coordination - Per…
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).