Administrative Assistant

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Welcome to the dynamic world of Ninja Trader! As an industry-leading trading platform and futures broker, we're empowering traders to take control of their financial destiny. We provide cutting‑edge products and services that enhance the trading journey, enabling both seasoned professionals and newcomers to navigate the world’s leading financial markets with confidence.

Since 2003, Ninja Trader has grown to over 2 million users and has become the number one rated futures brokerage worldwide. We are constantly evolving, pushing boundaries, and modernizing the futures industry, giving users access to dynamic tools, real‑time support, and a community of like‑minded traders.

At Ninja Trader, you’re part of a movement, not just a team. We empower employees to reach new heights with a dynamic culture focused on social connection, professional development, and employee recognition initiatives.

Provide administrative support to senior leaders across multiple departments, including assistance with calendars, travel arrangements, and internal coordination. Manage tasks such as coordinating client and vendor on‑site visits, organizing team events, and documenting new processes. Build strong internal relationships and proactively identify opportunities to improve team efficiency and workflows.

• Support the Chief Technical Officer, Chief Product Officer, and Chief Brokerage Officer with light calendar and travel coordination
• Perform administrative tasks such as maintaining department distribution lists, documenting processes, and organizing larger team meetings
• Collaborate effectively with immediate team members and internal partners to build strong working relationships
• Anticipate team needs by identifying opportunities to improve processes and enhance efficiency

• 2–5 years of office support experience, preferably in a tech environment
• Proven ability to manage multiple tasks and meet deadlines while maintaining high quality standards
• High school diploma or equivalent required; undergraduate degree preferred
• Proficiency in Microsoft Office programs (Word, Outlook, Excel, PowerPoint), with a willingness to learn new software and technologies
• Strong command of English grammar and the ability to interpret data, charts, and numerical information
• Effective interpersonal, written, and verbal communication skills
• Strong follow‑through with the ability to take direction, capture notes, and work independently
• Reliable team player who can work both independently and collaboratively under tight deadlines
• Proactive attitude, strong work ethic, and eagerness to learn and grow

The salary range for this role will be $80,000 - $90,000 USD. In addition, this position will also receive an annual target bonus of 6%. Bonus pay at Ninja Trader is based on individual performance (50%) as well as company/team performance (50%). Salary and bonus earnings are only two components of the total compensation package offered by Ninja Trader. Ninja Trader offers a 401(k) plan through ADP under which the company will match up to 3.5% of employee contributions.

Annual paid time off allowance accrues at a rate of 18 days per year (some positions may qualify for more) plus seven paid holidays.

This role is based in Chicago, IL. We are not open to remote candidates for this role.

For Chicago‑based employees, we follow a hybrid work schedule:
In‑office Tuesday through Thursday, with remote work on Mondays and Fridays. In addition to these weekly remote days, we offer:

• 10 additional flex remote days annually
• 5 Company Wide Office‑Optional weeks tied to major holidays

• Generous PTO
• 7 Paid Holidays Annually + 5 Conditional Holidays Annually
• 1 Service Day Annually
• 401(k) with 3.5% Company Match
• Paid Parental Bonding Leave
• Health, Vision, Dental Coverage
• Life and Disability Insurance Covered 100% by Ninja Trader

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.