Executive Assistant

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other.

Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.

We are seeking an Executive Assistant to join our Firm. Within this position, you will be responsible for providing assistance to, and managing resources for, partners, counsel, associates, and staff attorneys. This position will be based in our New York office and has a hybrid in-office/remote working schedule. Please note that the Firm will not sponsor applicants for work visas for this position.

As the Executive Assistant you will:

• Handle standard administrative functions including answering, screening, and placing phone calls; opening and routing mail as directed; managing files, records, attorney calendars, and time records; and preparing attorney expense reports.
• Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs.
• Prepare engagement letters and new client/matter memos, and update active client/matter number lists to assist with the new business process.
• Utilize tracking charts for keeping up-to-date records, with a special focus on billing and new business.
• Handle all aspects of document preparation, including processing edits, generating redlines, PDF creation, conversions, and quality control of work product.
• Work in tandem with Client Accounting (Billing) department to ensure up-to-date and accurate client billing.
• Seek ways of being energetically responsive to clients, providing superior client service in both small and large ways.
• Assist in promoting business development through entry of activities, maintenance of contacts, and assembling of mailing lists in Inter Action.
• Utilize applications like Excel and PowerPoint to facilitate attorney's work.
• Research and make complex travel arrangement for attorneys, including assisting with visa requirements.
• Prepare check requests for vendor invoices and actively follow up to ensure timely payment.
• Delegate work to other departments as necessary, coordinating the completion of delegated work and verifying its accuracy.
• Assist with attorney personal work when required.
• Ensure proper functioning of all software and hardware being used by attorneys, in consultation with technology support staff.
• Perform responsibilities of other support services when needed, including but not limited to printing, scanning, duplicating, quality control and hand-delivering packages.
• Perform special projects as assigned.
• Assure that all completed projects adhere to accepted professional standards.
• Demonstrate strong interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.
• Manage Firm resources responsibly.
• Comply with and understands Firm operations, policies, and procedures.
• Perform other related duties as assigned.

• Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle multiple projects and shifting priorities
• Ability to work well independently as well as effectively within a team
• Ability to synthesize information to prioritize and organize tasks
• Ability to work well in a demanding and fast-paced environment
• Ability to work in-office at least four days per week to perform in-office administrative functions, maintain physical files, and provide client support services
• Frequent physical exertion including sitting, repetitive use of both hands, lifting and carrying up to 10 pounds
• Ability to handle sensitive matters and maintain confidentiality
• Demonstrates a high level of professionalism
• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

• High school diploma or equivalent;
  Bachelor's degree preferred
• Minimum of three years' experience in an office environment or an equivalent combination of education and experience

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We…