Executive Assistant

One Track is a profitable, growth-stage AI company redefining warehouse and logistics technology. As our Executive Assistant, you'll serve as the operational backbone supporting our senior leadership team while ensuring seamless day-to-day operations. If you're a detail-oriented professional who thrives on organization and anticipating needs in fast-moving environments, this is your opportunity to enable executive effectiveness and drive operational excellence from the ground up.

• Manage complex calendaring and scheduling for senior executives across multiple time zones and competing priorities
• Coordinate executive travel arrangements including flights, accommodations, ground transportation, and detailed itineraries
• Serve as primary liaison between executives and internal/external stakeholders, filtering communications and managing priorities
• Prepare executives for meetings with briefing materials, agendas, and follow-up action items

• Handle shipping and receiving coordination for company materials, equipment, and client deliverables
• Manage office logistics including supplies, equipment maintenance, and vendor relationships
• Coordinate transportation needs for executives, visiting clients, and company events
• Oversee facilities management and ensure optimal working environment for the team

• Develop and maintain administrative systems and processes to scale with company growth
• Implement and optimize tools and technologies to streamline executive workflows and communication
• Manage expense reporting, invoice processing, and administrative documentation with accuracy and timeliness
• Work closely with Finance and Operations teams to ensure seamless coordination across all administrative functions

• Lead planning and execution of board meetings, company events, and client visits from logistics coordination to materials preparation
• Conduct research and analysis on vendors, travel options, and operational solutions to support executive decision-making
• Manage confidential projects and sensitive information with discretion and professionalism
• Anticipate executive needs and proactively address potential scheduling conflicts or operational challenges

• Base salary + bonus & stock options eligibility
• Health insurance, dental, vision, PTO days
• Flexible working hours and remote work options
• Opportunities for professional growth and development
• A collaborative and innovative work environment

Other Notes

Compensation package offerings are based on candidate experience and technical qualifications, as it relates to the role. These are identified and determined throughout your interviewing experience.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Please contact us to request accommodation.

TO ALL AGENCIES:

Please, no phone calls or emails to any employee of One Track outside of the Talent organization. Our policy is to only accept resumes from agencies via Workable. Agencies must have a valid services agreement executed and must have been assigned by the Talent team to a specific requisition. Any resume submitted outside of this process will be deemed the sole property of One Track.

In the event a candidate submitted outside of this policy is hired, no fee or payment will be paid.