Executive Assistant

Executive Assistant – Siebert Financial

• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off and company holidays
• Professional growth opportunities

Hybrid – 3 days in office (Miami, FL) & 2 days in Fort Lauderdale, FL

Chief Marketing Officer (CMO) & Head of Military Investment and Communications

Full-time

Siebert Financial Corp. is seeking a highly organized, proactive, and dependable Executive Assistant to support two senior leaders: the Chief Marketing Officer and the Head of Military Investment and Communications. The mid-level role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast‑paced, high‑growth financial services environment. The ideal candidate takes initiative, anticipates needs, and ensures our executives operate efficiently and effectively across projects, meetings, and internal communications.

• Executive Support:
  • Manage complex calendars for two executives, prioritizing meetings and aligning schedules with business needs.
  • Prepare meeting briefs, agendas, summaries, and follow‑up action items.
  • Handle confidential information with the highest level of discretion and professionalism.
  • Support travel planning: flights, hotels, itineraries, transportation, and coordination for multi‑city travel.
  • Draft and refine professional communications on behalf of executives when needed.
• Operational Coordination:
  • Organize and track key projects, deadlines, and deliverables to ensure timely execution across teams.
  • Coordinate with HR, IT, Compliance, Finance, and other departments to assist with internal processes.
  • Maintain organized digital files, shared drives, and documentation for ongoing initiatives.
  • Assist with compliance routing, ensuring all required materials are reviewed, documented, and approved.
  • Process invoices, track expenses, and prepare accurate expense reports.
• Communication & Stakeholder Management:
  • Serve as a primary point of contact for internal stakeholders needing access to the CMO or Head of Military Investment and Communications.
  • Monitor and organize executive email inboxes, flag priorities, and streamline communication flow.
  • Coordinate logistics for leadership presentations, internal meetings, and key cross‑department sessions.
• Administrative Support:
  • Provide day‑to‑day support with administrative tasks and ad‑hoc executive needs.
  • Ensure executive work spaces, folders, and materials are organized and up to date.
  • Support special initiatives and strategic projects led by either executive.

• 3–5 years of experience supporting senior leadership in a corporate environment.
• Strong written and verbal communication skills.
• Highly organized, detail‑oriented, and able to manage multiple priorities at once.
• Proficient in Google Workspace and Microsoft Office Suite.
• Experience handling travel arrangements and executive scheduling.
• Comfort working with confidential information and high‑level stakeholders.
• Ability to operate independently, anticipate needs, and stay ahead of deadlines.

• Experience in financial services, communications, or marketing.
• Understanding of multi‑department coordination in a corporate structure.

• Seniority Level: Entry level
• Employment Type:
  
  Full-time
• Job Function:
  Administrative

Flexible work from home options available.