Faculty Affairs Administrator , Emergency Medicine; Hybrid

The role of Faculty Affairs Administrator 1, Emergency Medicine (Hybrid Opportunity) is based at Stanford in the School of Medicine, Department of Emergency Medicine. This is a hybrid (on-site and working from home) position subject to operational need. The department seeks a highly organized administrator to provide support within the Academic Affairs group.

We are seeking a highly organized Faculty Affairs Administrator 1 to provide support within a growing Academic Affairs group. The person will serve as a resource for the department on academic and faculty affairs policies and processes, assist faculty with appointment, reappointment, and promotion materials, and submit them in accordance with School of Medicine guidelines. The most critical aspect of this role is to ensure the planned work is completed accurately and timely.

The team member will independently handle a multitude of academic affairs tasks, including special projects.

• Gather information for search initiations, search waivers, reappointments, and promotions. Collect applications, and provide administrative support to search and review committees; provide advice on process requirements.
• Post job announcements, and distribute other outreach materials to attract candidates.
• Coordinate all logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements.
• Gather all components of the appointment/promotion form, and organize in compliance with guidelines.
• Maintain records documenting search, recruitment, and appointment/promotion processes.
• Assemble and draft materials for the appointment and promotion files.
• Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintain appropriate documentation and communication.
• Assist in coordination of visa process, as needed.
• Provide administrative support to the DFA and Associate DFA as needed.
• Other duties may also be assigned.

Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience.

• High level of attention to detail and accuracy.
• High level of diplomacy and tact.
• Ability to track, monitor and adhere to deadlines.
• Ability to learn university systems.
• Ability to balance and juggle competing priorities.
• Ability to build/maintain strong relationships (internal and external to the Department).
• Experience working with databases and Microsoft Office suite.
• Excellent communication skills, especially written.
• Demonstrated ability to act with tact and maintain confidentiality.
• Experience with complex schedules and planning.
• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

• Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
• Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
• Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

• Occasional extended hours.

The expected pay range for this position is $36.32 to $39.37 per hour. Pay ranges reflect Stanford's good faith estimate of pay for the position; final pay is determined based on factors such as scope and responsibilities, qualifications, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. The Cardinal at Work website provides information on benefits and rewards offered to employees, which may be discussed during the hiring process.

Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

• Schedule:
  
  Full-time
• Job Code: 4159
• Employee Status:
  Regular
• Grade: F
• Requisition
• Work Arrangement:
  Hybrid Eligible