Business Operations Specialist - Japanese Bilingual

Business Operations Specialist - Japanese Bilingual

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Canon Software America, Inc. (CSAI) in Melville, NY is seeking a Business Operations Specialist (Specialist, Business Ops CSAI) skilled administrative staff member to support the Administrative Division. This position is intended for a current Japan expatriate who is returning to headquarters next year. The successful candidate will be engaged in accounting, HR, legal, and general administrative operations.

As the role requires frequent communication in Japanese, only candidates with native-level proficiency in both Japanese and English (reading, writing, and speaking) will be considered. Please submit your resume in both English and Japanese and interviews will be conducted in Japanese. The start of operations is scheduled for around 10/1. This position is full time and offers a hybrid work schedule requiring you to be in the office Monday, Tuesday and Wednesday and an option to work from home the remainder of the week.

• Handle monthly, quarterly, semi-annual, and annual financial closings
• Process billing, payments, and funds management; input into accounting system (Quick Books)
• Budgeting support
• Prepare reports and internal control documents
• Communicate and report to the headquarters in Japan
• Support corporate tax calculations, payments, filings, and external/internal audit coordination

• Manage expatriate onboarding/offboarding, compensation, and benefits (e.g., 401K, insurance)
• Assist Japanese expatriates and their families with U.S. tax filings and visa-related matters
• Maintain HR policies, employee handbook, time & leave management
• Collaborate with Canon U.S.A. for compliance, training, and HR programs
• Hire local employees
• Support consultant recruiting and vendor coordination

• Assist with contract review and management with Canon U.S.A. and vendors
• Support the preparation and coordination of shareholder meeting materials
• Assist in risk management activities

Several times a quarter, meetings with the Japanese headquarters occur outside of business hours.

• Minimum 3 years of hands‑on accounting experience
• Native-level proficiency in both Japanese and English (reading, writing, and speaking)
• Strong team player with the ability to work independently and proactively

• Experience in HR or general affairs
• Proficiency in Microsoft Office (especially Excel) and Quick Books
• Experience in Japanese‑affiliated companies or familiarity with Japanese corporate culture

Anticipated salary range for this role: $69,300 – $103,770 annually.

Canon Software America - Canon Software America, Inc. (CSAI) provides system integration and engineer dispatch services. CSAI offers consulting, development, construction, operation management, maintenance, and other related services for system integration, mainly for Canon U.S.A., Inc., and other subsidiary companies in North and South America. Initially, in 1988, CSAI was established by Canon Software Inc. of Japan. In 2017, Canon Software Inc.

was merged into Canon IT Solutions Inc. of Japan. Currently, Canon Software America, Inc. is owned 87.5% by Canon IT Solutions Inc. and 12.5% by Canon U.S.A., Inc., which is owned 100% by Canon Inc. of Japan. CSAI aims to become “Co‑creative/Co‑creation Company” as set forth in the long‑term vision “VISION
2025” with Canon IT Solutions Inc.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Canon U.S.A., Inc. offers a competitive compensation package including medical, dental, vision, 401(k) Savings Plan, discretionary profit sharing, discretionary success sharing, educational assistance, recognition programs, vacation, and much more.