Administrative Assistant

The dynamic administrative support team at Marcus & Millichap Seattle is seeking a new team member to join our innovative and collaborative team. We’re seeking a personable, professional individual who will not only make a great first impression for our clients and visitors, but also who desires a stable, professional office environment that provides growth and challenge. Ideal candidates for this role are passionate about delivering exceptional customer service, continually seeking opportunities for self-improvement and team development, and contributing to the office’s overall success.

The Administrative Assistant is a full‑time, non‑exempt (hourly) in‑office position – not remote or work‑from‑home.

Pay range: $25.00 – 27.40 per hour

We will train you in this pivotal position and support you as you grow. Commercial real estate is a competitive and fast‑paced industry. Bring the mindset of "no job too big or small".

• Learning real estate transaction administrative support – we teach you how to use Marcus & Millichap's proprietary software, which will help you assist our agents throughout the life cycle of their transactions.
• Management of the front office, where your great first impression counts both in office and over the phone – tasks range from reporting facilities issues to ensuring supplies are stocked to assembling sales meeting presentations and more.
• Becoming a valuable team member working closely with and supporting your home office as well as team members across your geographic area with an interesting variety of tasks, which often include software training, technology troubleshooting, and special projects.
• Once you’re ready, typically a few months into the Administrative Assistant role, you’ll go through a challenging program where we teach you how to train our applications and support new sales agents, staff, and management (see Advancement Path below).
• You’ll become the Seattle office’s highly visible representative in firm‑wide tech launches and onsite tech support of our applications.

• Intermediate computer skills including MS Word, Excel, PowerPoint, and Outlook*.
• Strong organizational, interpersonal and communication skills as well as proofreading and editing abilities.
• Quick learner and you enjoy learning/working with software and technology.
• Possess great soft skills; collaborative, proactive, and approachable and a strong desire to learn and grow.
• Excellent attention to detail.
• Reliable and punctual, take pride in owning your responsibilities and contributing to the team.
• 2+ years administrative experience desired and if you’ve trained others, that’s a big plus but not required.
• Some experience in Adobe Creative Suite is a plus but not required.

* Candidates are tested for competency in software and office skills.

• Administrative Assistants will enroll in Marcus & Millichap’s Certified Agent Support Specialist program within the first few months of employment in this role. The Administrative Assistant will successfully complete the program and obtain the title of Certified Agent Support Specialist.

Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.

Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2024, the firm closed 7,836 transactions with a sales volume of approximately $49 billion.

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long‑standing culture of information sharing; relationships with the largest pool of qualified investors; and state‑of‑the‑art technology that matches buyers and sellers.