Project Coordinator

BS degree in Business Administration preferred but not required. The person in this position must possess organizational skills be proficient in word processing, spreadsheet software, grammar, and composition

The position of Project Coordinator is responsible for keeping orderly and accurate project record files on all assigned projects at the home office. Duties include, but are not limited to, data processing; creating contracts/purchase agreements from drafts and/or quotes; tracking the receipt and distribution of contracts, subcontracts, and purchase agreements; application and distribution of tax‑exempt certificates; tracking and distribution of certified payroll on applicable projects;

final draft of correspondence from Project Managers, Superintendents and Project Engineers; distribution of submittals, ASl’s, RFl’s, RFP’s and change orders; tracking of subcontractor insurance certificates; mailing; filing; transmittal of project documents; final draft composition of meeting minutes, general administrative duties and other duties as assigned.

• Prepare reports and minutes from drafts and/or general directions provided by the Project Manager, Superintendent and/or Project Engineer.
• Maintain and update the filing system on all assigned projects.
• Format and compose correspondence from drafts and/or general directions.
• Distribute and track assigned project‑related material and correspondence.
• Distribute and track subcontracts, change orders, certificates of insurance, etc.
• Prepare budget adjustments.

• Thorough knowledge of business writing, spelling, and punctuation.
• Thorough knowledge of office practices, procedures and the use of Microsoft Word, Excel and Procore.
• Knowledge of construction and construction terminology is helpful, but not necessary.
• Knowledge of electronic filing systems and practices.
• Good knowledge of general office equipment such as multi‑line phone system, copier, etc.
• Good organizational skills.
• Ability to perform a variety of assignments requiring the exercise of independent judgement and time management.
• Ability to work well with others.
• Provide training as necessary to other team members.
• Maintain a high standard of ethical behavior in all business dealings.
• Accept the responsibility to manage FCl’s resources and own personal behavior with proper regard to others.