AR Supervisor

Job Title: AR Supervisor - Architecture / Professional Services
Location: Atlanta, GA
Pay: Competitive Base Salary
Schedule: Hybrid (work from home Fridays)- after training

Our client, a well-established firm in the architectural industry, is seeking an Accounts Receivable (AR) Supervisor to lead the AR function and support the firm's project-based billing and collections processes. This role will oversee the day-to-day accounts receivable operations, ensuring accurate invoicing, timely collections, and strong client account management across multiple projects and clients.

The AR Supervisor will partner closely with project managers, leadership, and clients to ensure billing accuracy and efficient cash flow management. This individual will also supervise AR staff while improving processes and maintaining strong internal controls related to receivables and project billing.

Key Responsibilities:

• Oversee daily accounts receivable operations, including invoicing, collections, cash applications, and account reconciliations.
• Supervise and mentor AR team members while providing guidance on best practices and process improvements.
• Manage project-based billing cycles, ensuring invoices are accurate and aligned with contract terms and project milestones.
• Partner with project managers and leadership to review billing schedules, resolve discrepancies, and ensure timely invoice delivery.
• Monitor outstanding receivables and proactively manage collections to maintain strong cash flow and reduce aging balances.
• Prepare and analyze AR aging reports, providing updates and recommendations to finance leadership.
• Maintain strong internal controls over receivables and ensure compliance with company policies and procedures.
• Resolve client billing inquiries and disputes in a professional and timely manner.
• Identify opportunities to improve AR processes, systems, and reporting efficiency.
• Support month-end close by reconciling AR accounts and providing reporting to the accounting team.
• Assist leadership with forecasting cash collections and monitoring project revenue cycles.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 7-9 years of progressive accounts receivable experience, including prior experience in a senior AR, team lead, or supervisory capacity.
• Must have experience working within an Architecture, Engineering, Construction (AEC), or Law Firm environment.
• Strong understanding of project-based billing, client invoicing, and collections within professional services organizations.
• Demonstrated ability to lead or mentor team members while maintaining a collaborative work environment.
• Excellent analytical and problem-solving skills with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced, client-driven environment.
• Strong written and verbal communication skills with the ability to interact professionally with internal teams and clients.
• Advanced proficiency in Microsoft Excel and accounting systems.
• Experience with project accounting or professional services billing systems is a plus.

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