Payroll & Accounting Specialist

Position Title:

Payroll and Accounting Specialist (Non-Exempt, Full time)

Assistant Corporate Controller

The A/R, A/P, Payroll Specialist is a multi-function position responsible for invoicing clients (A/R), processing vendor payments (A/P) and managing payroll processing. A/R and A/P will focus on managing flow by processing vendor invoices, issuing client invoices, reconciling accounts and managing collections. As a Payroll Specialist you will be responsible for the full-cycle administration of payroll, compensation changes, employee benefits, and workforce reporting for a distributed workforce within the US and Canada.

• Generate customer invoices
• Review and post incoming payments
• Reconcile client accounts, resolve payment discrepancies
• Follow up on overdue accounts

• Verify and process vendor invoices
• Manage expense reports
• Handle check runs or electronic
• Collect W9’s and maintain accurate vendor records
• Manage accounts payable email inbox
• Annual 1099 filings

• Calculate, prepare, and process payroll (including Salary, hourly, bonuses, and overtime) for employees
• Process bi-weekly or semi-monthly payroll for salaried and hourly U.S. and CAD employees accurately and on schedule
• Maintain payroll records including wages, deductions, bonuses, commissions, and reimbursements.
• Review and validate timesheets, PTO balances, and payroll changes.
• Maintain and update employee records, including PTO balances, leaves, and banking information
• Ensure compliance with tax laws, government regulations, and company policies
• Manage with holdings for income tax, insurance and 401K plan
• Prepare reports for management, and assist with internal/external tax audits
• Resolve employee queries regarding pay and benefits

• Associate degree in Accounting, Payroll, Human Resources or a related field.
• 2+ years of related Accounts Receivable or Payables experience
• 2-4 years of progressive experience in U.S. multi-state payroll and benefits administration.
• Experience managing payroll across multiple locations is required
• Strong knowledge of U.S. federal and multi-state payroll regulations
• Experience supporting international employees through an EOR is preferred
• Experience with UKG, Bamboo HRIS/payroll system, Net Suite,  is preferred
• Advanced proficiency in Microsoft Office applications, especially Excel
• Strong attention to detail, organizational skills, and ability to meet strict deadlines in a remote work environment.
• High level of discretion and professionalism when handling confidential information
• Experience working in a fast-paced environment
• Demonstrated ability to provide excellent internal and external customer service

• Alignment with Vimly’s core values, fundamentals and strategic goals.
• Detail oriented with excellent organizational skills and an aptitude for information technology
• Ability to work independently with minimal daily direction from manager
• Strong interpersonal written and oral communication skills
• Adaptable, flexible, and able to work well under ambiguity