Accounts Payable Associate

About Fairchild Equipment

Fairchild Equipment was founded in 1985 as Yale Materials Handling. Under the leadership of Gary Fairchild, we gradually diversified our manufacturers to add trusted brands, expanded our services areas to better serve Wisconsin, Minnesota, Northern Illinois, North Dakota, and the Upper Peninsula of Michigan. We’ve grown from only a five-person operation to over 280 employees. Now under the leadership of Gary Fairchild’s son, Chad Fairchild, Fairchild is all about possibilities for additional growth and expansion, while maintaining our operations as Family Owned.

We know that in order for us to provide a dynamic and comprehensive customer experience, we need to have a team dedicated to industry experience, knowledge and customer service. We know our employees embrace our values and are driven to exceed expectations and we welcome the individual who shares those values. Come join our Fairchild Team!

Healthy work/life balance promoting a winning and pleasant work environment. Follow the Golden Rule.

We are committed to safety at all times and in all places.

Excellence in customer Service. If we don’t deliver, let us know, and we WILL fix it!

Happy and productive employees who outwork the competition.

Outstanding citizens in the market we serve.

As an Accounts Payable Associate, you will support the accounting team by processing payments, verifying invoices, and reconciling expenses related to all things accounts payables. This position will be an important piece towards creating balance and flow by ensuring financial data and record maintaining is accurate.

• Manage accounts payable using accounting software and other programs.
• Handle accounts payable for separate entities.
• Responsible for receiving, processing, and verifying invoices related to accounts payable.
• Code all invoices to proper General Ledger (GL) account, profit center and department.
• Complete vendor applications and set up new vendors in accounting software.
• Send credit references, sales tax-exemption certificates, and W-9’s when requested.
• Review and investigate discrepancies of vendor accounts to vendor statements.
• Process transactions and perform accounting duties such as account maintenance, record entries and reconciliations.
• Process and post all invoices including utilities, taxes, phones, etc. with accounting software.
• Match purchase orders to invoice pricing, terms of payment and other charges.
• Complete all check runs on a weekly basis.
• Ensure bills are paid in a timely and accurate manner while adhering to department procedures.
• File paper and electronic documents.
• Establish and maintain relationships with new and existing vendors.
• Prepare and file all year end 1099’s.
• Process all employee expense reimbursements including travel, fuel, auto allowance and other miscellaneous expenses.
• Maintain auto allowance spreadsheets for eligible employees.
• Reconcile all credit card statements.
• Complete Automated Clearing House (ACH) payments; manage positive pay, void requests, and the release of wires.
• Review and approve all vendor bank change requests while adhering to department procedures.
• Enter all use tax to invoice totals when applicable.
• Have the willingness to take on additional duties and responsibilities as assigned by the Controller and/or management.

• Associates degree in Accounting or Business Administration is required.
• 2+ years of Accounting, Finance or related experience is preferred.
• Knowledge of basic bookkeeping and accounting payable principles.
• Excellent knowledge of Microsoft Office and hands‑on experience with spreadsheets.
• Ability to multi‑task and have strong attention to detail.
• Excellent organizational skills and the ability to ensure deadlines are met.
• Ability to adapt and work in a fast‑paced environment.
• Accurate and efficient data entry skills.

• Full benefits package, including Medical, Dental and Vision insurance.
• Ability to have a flexible work schedule.
• Possible remote work options.
• Casual office dress code.
• G…