Accounts Payable Specialist

Accounts Payable Specialist

Finance / Accounting
Position:
Accounts Payable Specialist

Reports To:

Controller
Classification:
Non-Exempt

Location:

Seattle or Spokane, WA
Hybrid work policy: most employees work from home, with in‑office days as required.

NAC Architecture, Inc. is a national firm with offices in Columbus, OH;
Los Angeles, CA;
Seattle, WA; and Spokane, WA. We are mission‑driven and bring clients’ ideas to life.

The Accounts Payable Specialist is responsible for processing vendor invoices, reconciling accounts, and ensuring all payments are made accurately and on time. The specialist collaborates with internal departments and external vendors to resolve discrepancies and maintain the integrity of financial data.

• Invoice Processing:
  Review, verify, and process vendor invoices for accuracy and compliance with company policies.
• Payment Execution:
  Prepare and process payments, including checks, ACH transfers, and wire payments, ensuring timely disbursement.
• Account Reconciliation:
  Reconcile accounts payable transactions and resolve discrepancies with vendors or internal departments.
• Vendor Management:
  Maintain and update vendor records, respond to inquiries, and manage relationships to ensure smooth operations.
• Expense Reporting:
  Review and process employee expense reports and corporate credit card reporting to ensure compliance with company policies.
• Month‑End Closing:
  Assist in month‑end closing activities by preparing journal entries and financial reports related to accounts payable.
• Year‑End Closing:
  Create and file annual 1099s.
• Other projects and duties as assigned.

• Effective interpersonal communication skills, both verbal and written.
• Exceptional organizational skills, able to manage multiple projects simultaneously.
• Attention to detail and high level of accuracy.
• Trustworthiness and reliability with ethical business practices.
• Ability to operate under deadline situations and respond to changes in priorities.
• Willingness to take initiative, set priorities, and see projects through to completion in an orderly and efficient manner.
• Independent work and minimal supervision; strong service‑oriented demeanor.
• Ability to establish relationships and communicate effectively with all NAC staff and external clients, consultants, and vendors.
• Logical and reasoning skills to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems; willingness to learn and challenge conclusions or requests.
• Problem‑solving skills and analysis; report findings effectively.
• Proficient in Microsoft Office (Word, Excel, PowerPoint). Knowledge of Deltek VantagePoint a plus.

• None

• None

• Professional open office environment with low to moderate noise levels, including collaborative areas for team meetings.
• Each office location includes a workstation for scanning/photocopying and a café for dining.

• Hand/Wrist/Finger dexterity for 8 hours a day, 40 hours a week.
• Ability to lift or move up to 15 lbs.
• Ability to sit for long periods of time.

• Full‑time position, minimum 40 hours a week.
• Days and hours:
  Monday through Friday, 8 a.m. to 5 p.m.

• None

• Bachelor’s Degree in Accounting or Finance preferred.
• Minimum 3 years of accounting/finance experience with prior experience in processing Accounts Payable.
• Experience in A/E/C industry or other project‑based industry a plus.

NAC, Inc. is committed to equal opportunity employment. All qualified employees and prospective employees will be recruited, selected, and trained without regard to age, sex, race, color, religion, disability, national origin, veteran status, or any other legally protected status. All applicants are carefully screened, and full consideration is given to their training, education, skills, experiences, growth potential, and previous work record.

The same non‑discriminatory consideration will be applied to all other aspects of the employment relationship. NAC will provide reasonable accommodations to qualified individuals with a disability to the extent that doing so does not create an undue hardship. NAC encourages employees and applicants to communicate any special needs by engaging in an interactive process with NAC to formulate reasonable accommodations.

Salary: $50,000 – $83,400 per year.