Accounting & Payroll Specialist

• Email  with the subject line Accounting & Payroll Specialist
  -Your Name, City, State
  .
• Include your resume, cover letter and salary requirements
• Provide 2-3 professional references

Hybrid remote in Chicago, IL (West Loop)

Candidates for fully remote positions must reside in one of the following states:
California, Iowa, Illinois (outside of 30 mi from Chicago West Loop), Indiana, Massachusetts, Michigan, New York, Oregon, Texas, Wisconsin

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The Accounting & Payroll Specialist manages day‑to‑day accounting operations, payroll, and compliance while collaborating across departments and with external partners to ensure accurate financial reporting and smooth operational processes.

• Facilitate monthly, quarterly, and year‑end financial closes.
• Record journal entries and reconcile accounts in the general ledger.
• Manage accounts payable, accounts receivable, client invoicing, and collections.
• Maintain fixed asset records and ensure accurate depreciation accurately.
• Review vendor invoices for accuracy, proper coding, approvals and ensure timely payments.
• Reconcile bank and other financial accounts regularly.
• File sales tax and assist with other compliance related tasks.
• Participate in tax preparation, audit, and discrepancy resolution.
• Support annual compliance tasks such as entity registrations and worker’s compensation audits.
• Meet regularly with the sales team to monitor accounts receivable and resolve billing issues.
• Prepare weekly, monthly, and yearly financial reports, budgets, and forecasts.
• Support and improve accounting and operational processes.
• Identify cost‑saving opportunities and contribute to process and system enhancements.

• Process bi‑weekly payroll for employees and contractors using Paylocity.
• Serve as the primary point of contact for payroll questions.
• Ensure accurate employee benefits deductions and coordinate adjustments throughout the year.
• Support special payroll projects, such as bonuses, merit increases, corrections, and third‑party disability payments.

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent expertise demonstrated through relevant work experience.
• 3+ years of accounting experience (general ledger, AP/AR, payroll).
• 3+ Proficiency in Quick Books Online Advanced
• Proficiency with Excel and Google Sheets.
• Experience working with payroll platforms such as Paylocity.
• Strong knowledge of GAAP and accrual‑based accounting.
• High level of accuracy, organization, and attention to detail.
• Ability to work independently and prioritize across multiple tasks and deadlines.

• Proficiency in Google Workspace and Slack.
• Proficiency in Asana or other similar project management platforms.
• Basic understanding of taxation
• Experience with using 3rd party payment systems