Accounts Payable Specalist

Position Overview

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process while ensuring financial accuracy, compliance, and operational efficiency.

This role requires direct experience with Net Suite (required) and familiarity with Zone Capture (preferred) to support invoice automation and workflow optimization.

This is a fully remote position limited to candidates located in the Eastern Time Zone to align with finance team operations and internal collaboration.

• Process high-volume vendor invoices in Net Suite
• Perform 3-way matching (purchase order, invoice, receipt)
• Manage ACH, wire, and credit card payment runs
• Utilize Zone Capture (preferred) for invoice capture and workflow routing
• Reconcile vendor statements and resolve discrepancies
• Maintain accurate, audit-ready digital documentation
• Assist with month-end and year-end close procedures
• Monitor AP aging to ensure timely payments
• Ensure accurate expense coding across departments and client accounts
• Support audits and financial reporting needs
• Maintain compliance with GAAP and internal controls

• 2+ years of Accounts Payable experience
• Hands-on Net Suite experience (required)
• Strong understanding of full-cycle AP processes
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP)
• Experience in high-volume invoice environments
• Strong organizational skills and attention to detail
• Ability to work independently in a fully remote setting

• Experience with Zone Capture or similar AP automation tools
• Experience in a digital marketing agency or service-based company
• Bachelor’s degree in Accounting, Finance, or related field
• Experience with multi-entity or client-based expense allocation