Payroll & Invoicing Specialist

Position Summary

The Payroll & Invoicing Specialist is responsible for accurate, timely payroll processing and customer invoicing across multiple divisions. This role ensures financial accuracy, regulatory compliance, and strong internal support to field operations and management. This position requires a high level of attention to detail, ownership of assigned crews/accounts, and the ability to identify and resolve discrepancies independently. The ideal candidate is analytical, organized, and comfortable working in a fast‑paced operational environment.

Job Title: Payroll & Invoicing Specialist

Division: The Townsend Corporation

Function: AFB – Accounting

Reports To: Manager

Discipline: AFB
070 - Payroll

Pay Type: Hourly

Career Band: (U) – Business Support

Job Type: Non-Exempt

EEO Group: Administrative Support Worker

Effective: 3/3/2026

Payroll Processing

• Process multi‑state weekly payroll for assigned crews/divisions
• Review and reconcile payroll reports prior to final submission
• Maintain employee payroll records, including status changes, deductions, tax with holdings, and time‑off accruals
• Investigate and resolve payroll discrepancies
• Ensure compliance with company policy and applicable regulations

Invoicing & Billing

• Prepare and process weekly and monthly customer invoices
• Review supporting documentation for accuracy and completeness
• Reconcile billing statements and correct discrepancies
• Support contract billing requirements across divisions

Reporting & Data Management

• Generate and maintain Excel‑based payroll and billing reports
• Track and reconcile payroll and invoicing variances
• Maintain accurate electronic and physical documentation in accordance with internal controls

Compliance & Controls

• Support internal audits and financial reviews
• Maintain confidentiality of employee and company financial information

Cross‑Functional Support

• Communicate with management and field personnel to resolve payroll or billing questions
• Support special projects and process improvement initiatives as assigned
• Duties may or may not be subject to change

• High School Diploma or equivalent

• Excellent communication and people skills
• 2+ years of payroll, billing, or accounting support experience
• Intermediate to advanced Microsoft Excel skills (Pivot Tables, lookups, reporting)
• Strong attention to detail and organizational skills
• Ability to work independently and manage multiple deadlines
• Meet all physical requirements of the position.
• Pass all drug and alcohol screens as required by Company policy and, if applicable, required by DOT regulations.
• 18 years of age or older, or 21 if CDL is required.
• Legally authorized to work in the United States.

• Associate's degree in accounting or related field
• Experience in multi‑division or operational environments
• Experience with Penta, ADP, Paycor

This role is based in an office environment with occasional remote work flexibility. The position may require limited travel.

This job description is not intended to provide an exhaustive list of activities, duties, or responsibilities required for this position. The Townsend Company and its family of companies reserve the right to modify job responsibilities, duties, or schedules as needed to meet business or operational requirements. Accommodation requests will be made as necessary to support individuals with disabilities. Additionally, this position is subject to pre‑employment screening, which may include drug testing and a background check.

The Townsend Company and its family of companies are equal opportunity employers. We are committed to fostering an inclusive workplace where all employees and applicants are treated with fairness, dignity, and respect. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.