Accounts Receivable Specialist Remote Hybrid Los Angeles

Benefits

• Home office stipend
• Paid time off

We are a well established low-voltage contractor with nearly 30 years in business, specializing in commercial security and technology systems. Our clients include property managers, commercial facilities, and institutional customers. We are a small, experienced team looking for a dependable Accounts Receivable professional to help manage billing and keep cash flow on track.

We are seeking an experienced Accounts Receivable Specialist to manage payment posting, customer follow-ups, and invoice submissions through customer payment portals. This role is ideal for someone who is organized, persistent (but professional), and comfortable working independently in a remote or hybrid environment.

• Enter and apply customer payments accurately in Quick Books
• Reconcile payments (checks, ACH, wire, credit card) against open invoices
• Follow up with customers on outstanding balances via email and phone
• Monitor and manage accounts receivable aging reports
• Submit invoices and supporting documentation through customer portals, including:
  • Coupa
  • Vendor Shield
  • Vendor Café
  • Other AP / procurement portals as required
• Track invoice status, approvals, and payment timelines
• Resolve payment discrepancies and short‑paid invoices
• Communicate professionally with customer accounts payable departments
• Coordinate internally with project managers and ownership as needed
• Maintain organized records of payments, correspondence, and portal activity

• Proven experience in Accounts Receivable
• Hands‑on experience posting payments in Quick Books (required)
• Experience submitting invoices through customer/vendor portals
• Strong attention to detail and accuracy
• Comfortable following up on overdue payments
• Ability to work independently with minimal supervision
• Professional written and verbal communication skills

• Experience working with construction, low-voltage, or service-based companies
• Familiarity with progress billing, milestone billing, or retention
• Experience dealing with commercial or institutional clients
• Understanding of compliance documentation or lien releases (not required)

• $29/hour
• All federal holidays are paid
• Remote or hybrid flexibility (office located near LAX)
• Stable company with long-term clients and consistent workflow
• Direct access to ownership and quick decision‑making
• Opportunity for the role to grow as the company scales
• Flexible work from home options available.