Billings Specialist

PMA Consultants has an exciting opportunity for a proven Project Billings Specialist to join our team. The Project Billings Specialist will be a hybrid role based at our Corporate Headquarters in Ann Arbor.

As an integral member of our FP&A/Contracts Team, the Project Billings Specialist will perform a pivotal role in ensuring client billing for services performed and contract document management. This position will be responsible for issuing invoices to clients for services performed, maintaining contract documents, keeping budget documentation current, and monitoring accounts receivables.

$68,317 - $97,621 a year

The salary range for this position is $68,317 to $97,621.

• Prepare monthly invoices using Deltek and Net Suite as the main software, summarizing time charges by employee.
• Customize invoices following multiple clients’ requirements.
• Keep project records and project files organized, updated, and easily accessible. These will include contract files, purchase orders, task orders, insurance certificates, and sub-consultant agreements.
• Set up new projects and tasks in Deltek and Net Suite following internal guidelines.
• Monitor and manage project account balances to discover outstanding debts or other inconsistencies.
• Communicate with project managers and clients to resolve payment issues.
• Organize timesheet data for invoices, as well as handle invoices from sub-consultants and travel and general expenses.
• Constantly monitor project budgets to ensure we stay within the approved budget during projects.
• Alert project managers when they are close to the budget maximum.
• Answer questions and handle communications with clients regarding invoices and collection duties, including data reconciliation.
• Participate in internal initiatives supporting other departments within the organization.

• Bachelor’s or associate degree in business or accounting-related fields.
• 5+ years of project accounting experience with billing and general accounting duties.
• Working knowledge of Net Suite and Deltek Vision software preferred.
• Experience with other relevant software (e.g. Oracle, SAP, Quick Books).
• Proficiency in MS Office, primarily Excel.
• Ability to perform math and other detail-oriented functions.
• Knowledge of relevant laws, ethics, and confidentiality guidelines.
• Excellent communication and organizational skills.
• Ability to prioritize tasks based on urgency.
• Reliability in handling accounts and documents.

Physical:
Standing or sitting for long periods; must be able to lift up to 15 pounds at times and spend extended hours in front of a computer screen.

Cognitive:
Problem-solving, written, and verbal communication skills; computer and software skills; and ability to read and interpret text online or in printed form.

At PMA, employee well-being is a daily priority. We offer a combination of workplace options that include a PMA office location; work-from-home; or a client site. Wherever we work, we openly share knowledge as we believe that collaboration with peers improves our work product and that pursuing subject matter expertise is a lifelong endeavor.

We are committed to a culture of equity, diversity, and inclusion. We affirm and respect diverse backgrounds and opinions because we believe they yield the best solutions for our clients. We promote emotional intelligence and trust by nurturing these values within our new hires.

We encourage staff to develop rewarding, long-term careers at PMA, and we implement formal leadership development programs that help you attain your goals. At PMA, shared success is a core value. Every employee who contributes is recognized, celebrated, and rewarded. We look for self-driven candidates eager to assume responsibility and join a community of respect founded on collaboration and accountability, not titles.

If you aim to transform the project management practice toward continuous improvement of project outcomes, the profession, and yourself, PMA looks forward to warmly welcoming you to our team.

We offer competitive pay and benefits, wellness programs for you and your family, and career development opportunities to…