Full Charge Bookkeeper

Remote | 5+ Hours per Week | Contractor | Hourly Rate Negotiable

Family Office GP is seeking an experienced Full-Charge Bookkeeper (Contractor) to oversee the firm’s complete internal accounting cycle.

This role is responsible for maintaining accurate financial records, managing accounts payable under strict approval protocols, reconciling accounts, overseeing intercompany transactions, monitoring cash flow, preparing financial reports, and ensuring accurate tracking of client‑reimbursable and white‑label expenses.

This position does not handle payroll (managed externally) and does not issue client invoices (managed by the Invoice Manager). However, this role is responsible for ensuring the books and reporting that support invoicing are accurate and reconciled.

The role reports directly to the President & COO, with periodic financial visibility to the CEO & Founder.

This is a remote contractor position requiring approximately 5 hours per week, with preference for daily Quick Books Online updates (weekly at minimum).

• Maintain complete and accurate financial records in Quick Books Online
• Record and properly classify all company transactions
• Prepare journal entries, adjustments, and reclasses as needed
• Ensure audit‑ready documentation and organized digital support

• Enter and properly code vendor bills
• Ensure all payables, regardless of amount, are formally approved prior to payment
• Process payments (ACH, wire, check, credit card) after documented approval
• Maintain payment confirmations and approval audit trail
• Track vendor due dates and follow up as needed
• Prepare and review A/P aging reports

• Apply payments properly in QBO
• Reconcile A/R balances
• Prepare and review Aging A/R reports
• Support Invoice Manager by ensuring all financial data supporting invoices is accurate and reconciled

• Review and accurately categorize all expenses
• Identify and code client‑reimbursable and white‑label expenses appropriately
• Maintain consistent Chart of Accounts coding
• Run reimbursement reports to support accurate invoice preparation
• Ensure reimbursable reporting is reconciled prior to invoice issuance
• Flag any expense that should be billed back to clients

• Reconcile all bank accounts monthly
• Reconcile all credit card accounts
• Reconcile balance sheet accounts, including: prepaids, accruals, intercompany accounts, investigate and resolve discrepancies

• Manage accounting related to prior LLC structure as applicable
• Record and reconcile Due To / Due From transactions
• Maintain accurate intercompany tracking and clean reconciliations

• Monitor company cash balances regularly
• Proactively notify the President & COO if cash balances trend low
• Provide visibility into upcoming obligations impacting liquidity

Prepare and deliver:

• Monthly Profit & Loss
• Balance Sheet
• Cash Flow summary (as requested)
• Aging A/R report
• Aging A/P report
• Budget‑to‑Actual reporting with variance analysis
• Reimbursable expense reports
• Ad hoc financial reports as requested
• Complete monthly close process in a timely manner
• Prepare schedules and documentation for external CPA as needed

• Evaluate accounting workflows for efficiency improvements
• Recommend internal control improvements
• Refine and adjust the Chart of Accounts to align with: evolving service lines, white‑label structures, client reimbursement categories, scaling operations

• 10+ years of experience as a Full‑Charge Bookkeeper or similar role
• Experience managing full accounting cycle independently
• Experience with intercompany accounting and Due To / Due From tracking
• A/P and A/R aging
• Cash flow monitoring
• Budget‑to‑actual reporting
• Chart of Accounts structuring
• Detail‑oriented, proactive, and comfortable working directly with executive leadership
• Ability to operate independently in a remote environment

• Remote contractor position
• Approximately 5 hours per week
• Hourly rate negotiable based on experience
• Flexible scheduling with responsiveness to leadership inquiries as needed