AP Specialist

Utilize computerized accounting and payables systems, including Elite 3E, Excel, and Chrome River.

Review vendor invoices for compliance, accuracy, proper coding, and required approvals.

Prepare and process electronic payable files in the financial system and troubleshoot processing errors.

Analyze system activity to identify and correct duplicate transactions.

Communicate errors to relevant stakeholders and work proactively to prevent future issues.

Investigate and resolve outstanding vendor checks and payment discrepancies.

Manage and monitor the Accounts Payable team inbox, responding to inquiries from vendors, attorneys, and internal staff and escalating urgent issues as appropriate.

Assist with wire processing, including reviewing supporting documentation for compliance and entering wires into financial systems.

Support weekly check runs, ensuring special handling requests are completed accurately.

Cross-train with other team members to ensure coverage during vacations or staffing shortages.

Organize, maintain, and manage accounts payable files and documentation.

Recommend and support improvements to accounts payable processes, including technology-driven enhancements.

Assist with special projects as assigned.

Take on additional responsibilities as skills and experience grow.

Maintain a hybrid schedule with approximately 60% in-office and 40% remote work.

Minimum of 2 years of Accounts Payable experience, preferably within a law firm or professional services environment.

Excellent written and verbal communication skills.

Strong organizational, administrative, and time-management abilities.

Exceptional attention to detail with the ability to follow tasks through to completion.

Strong analytical and problem-solving skills with sound judgment.

Ability to work under pressure, manage competing priorities, and meet deadlines.

Proven ability to collaborate professionally with colleagues at all levels.

Ability to work independently and as part of a team.

Enthusiastic, proactive, and positive attitude.

Ability to handle confidential information with discretion.

High level of integrity, honesty, and self-motivation.

Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; ability to quickly learn new systems and software.

Flexibility to work overtime when business needs require.