Staff Accountant- Ocala, FL

Job Title:

Staff Accountant

Department:
Corporate Operations

Reports To:

Accounting Director

Status:
Full-Time/ Salaried

Location:

Corporate office is based in Ocala, FL; however, remote work may be considered for the right candidate.

The Staff Accountant plays a vital role in the daily administrative and financial operations of our corporate office. This position supports title processing, accounting functions, and general office coordination. The ideal candidate is highly organized, detail-oriented, and capable of independently managing multiple time-sensitive tasks in a fast-paced environment.

• Administrative Operations
• Managing finanial records in Quickbooks
• Handle corporate purchasing responsibilities, including Amazon orders and other approved procurement needs.

• Maintain accurate and timely financial records using Quick Books
• Process accounts payable, including bill entry, vendor payments, and account setup
• Manage accounts receivable, including invoicing, payment application, and follow-up
• Record and review general ledger transactions and booking entries
• Perform routine account reconciliations and resolve discrepancies
• Assist with month-end close activities as assigned
• Maintain organized documentation and support audit requests as needed
• Collaborate closely with the Director of Accounting on financial reporting and process improvements
• Ensure compliance with internal controls and established accounting procedures

• Liaise with internal departments, including Sales, Finance, and Logistics, to resolve discrepancies and streamline operational workflows.
• Serve as a resource to corporate and field staff regarding documentation procedures and accounting processes.

Required:

• Minimum 2 years Quick Books experience
• 1–3 years of administrative, accounting, or dealership experience (title and deal processing preferred)
• High attention to detail and proven organizational skills
• Proficiency in Microsoft Excel, Outlook, and general computer systems
• Ability to handle confidential information with discretion
• Strong communication skills, both written and verbal
• Capable of prioritizing work in a multi-tasking environment

Preferred:

• Prior experience in trailer, automotive, or equipment dealership operations
• Familiarity with accounting software or DMS (Dealer Management Systems)

• Proactive problem solver with critical thinking abilities
• Dependable, punctual, and self-driven
• Comfortable with both repetitive tasks and cross-functional duties
• Demonstrates ownership and accountability for assigned responsibilities