Accounts Payable Specialist

Accounts Payable Specialist

Job Description

As an Accounts Payable Specialist, you will support core procure-to-pay operations in a collaborative, high-volume environment. This position requires the ability to adjust to shifting priorities while maintaining accuracy, compliance, and efficiency. You will work closely with internal stakeholders across departments to ensure alignment, clarity, and consistency throughout the end-to-end purchasing and payment experience.

Responsibilities

+ Process invoices and manage internal routing while verifying data accuracy and resolving discrepancies.

+ Support the creation and maintenance of vendor records.

+ Assist with purchase requisitions and purchase order entry.

+ Manage payment processing through Microsoft Dynamics 365, with a strong focus on automated payments (ACH, wire, EFT).

+ Resolve routine discrepancies through coordination with internal teams and external partners.

+ Maintain accurate documentation and records in compliance with company policies.

+ Provide backup coverage for key team functions to support cross-training and minimize disruption during absences.

+ Champion continuous improvement and quality control efforts to identify opportunities to improve efficiency, accuracy, and standardization.

+ Live company values centered around High Performance, Caring Relationships, Strategic Foresight, and Entrepreneurial Spirit.

+ Continuously learn and develop professionally as the department grows.

+ Support corporate efforts related to safety, government compliance, and internal policies.

+ Perform other related duties as assigned.

Skills and Qualifications Required

+ 2-5 years of Accounts Payable experience.

+ In-depth technical AP knowledge, particularly around automated payment processing.

+ Associate's degree in Accounting, Finance, or a related field.

+ Experience working with ACH, wire, and EFT payments.

+ Strong written and verbal communication skills.

+ Ability to confidently work independently while knowing when to ask for help.

+ Excellent attention to detail and ability to multitask.

Work Environment

The work schedule is Monday through Friday, 8:00am to 4:00pm, with flexibility to start between 7:00am and 9:00am. This role follows a hybrid work model, with the option for remote work on Fridays. The team operates within a business-casual culture where hoodies and jeans are welcome. The department is growing with a focus on continuous improvement, offering team outings and informal gatherings when schedules allow.

On-site perks include food trucks and collaborative spaces. There is a 5% annual bonus potential. While the role requires strong independent work skills, it is supported by a small but experienced Corporate AP team.

Job Type & Location

This is a Contract to Hire position based out of Appleton, WI.

Pay and Benefits

The pay range for this position is $22.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Appleton,WI.

Final date to receive applications

This position is anticipated to close on Feb 28, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.