Account Payables Manager

The AP Manager is responsible for overseeing accounts payable operations across Ivy Hospitality Management’s multi-entity hotel portfolio, including construction-related activity. This role is designed to elevate AP execution, strengthen controls, and reduce workload pressure on senior accountants—allowing the accounting team to remain focused on balance sheet integrity, reconciliations, and a stable close cadence.

This is a remote position with occasional travel to Indianapolis, Indiana to support team collaboration, training, and key in-person meetings.

Pay Range:$65,000-$75,000 per year based on experience and qualifications

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Oversee day-to-day AP operations across multiple hotel and corporate entities
• Review invoices for accuracy, including GL coding, entity assignment, and correct accounting period dates, with particular focus at month end
• Reconcile vendor statements and resolve discrepancies, missing invoices, or unapplied items
• Maintain organized AP records and strong audit trails
• Serve as an escalation point for AP issues impacting close or vendor relationships
• Enter and oversee corporate-level invoices for ACH payments
• Process and manage ACH payment runs, ensuring accuracy and timeliness
• Serve as primary liaison for Paymerang, including monitoring payment queues and troubleshooting issues
• Manage stale checks, including voids, reissuance, and reconciliation
• Perform recurring AP aging reviews, identifying risks and overdue balances
• Partner with Senior Accountants to resolve aged items
• Ensure clean AP cutoffs, accurate posting, and minimal post-close reclasses
• Support month-end close timelines by proactively managing AP readiness
• Manage and oversee construction-related AP payments, including PIP, Cap Ex, and job-cost-driven invoices
• Ensure construction invoices are properly coded to CIP / construction GL accounts and assigned to the correct project and property
• Coordinate construction payment timing in alignment with approvals, cash availability, and accounting schedules
• Partner with Construction Accounting and Senior Accountants to align AP activity with job cost tracking and budget reporting
• Monitor construction vendor balances and resolve discrepancies
• Manage vendor over payments and credits, ensuring proper tracking and timely application
• Oversee 1099 processing, including vendor setup, annual preparation, filing, and responding to vendor inquiries
• Serve as a primary AP contact for vendors, property teams, and internal stakeholders
• Provide guidance and clarity to AP staff or property teams as needed
• Identify process gaps or control risks and elevate to leadership
• Support AP process improvements, documentation, and automation initiatives

• 5+ years of Accounts Payable experience; hospitality experience strongly preferred
• Experience in a multi-entity accounting environment
• Construction AP or Cap Ex experience preferred
• Hands‑on experience with M3 Accounting Core and AP automation tools (Paymerang preferred)
• Strong understanding of AP controls, accruals, and month‑end cutoffs
• Proficiency in Excel
• Highly organized, detail‑oriented, and able to manage deadlines

At Ivy, we believe in supporting our team both at work and in their personal lives. Your eligibility for benefits is based on your employment status, and full details will be shared with you during your first 30 days. Here’s a look at what we offer to help take care of you and your loved ones:

• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)

• Basic Life Insurance & AD&D
• Voluntary Life Insurance
• Voluntary Short‑Term Disability
• Voluntary Long‑Term Disability
• Critical Illness, Hospitalemnity & Accident Plans
• Pet Insurance
• 401(k) Retirement Plan

• Paid Time Off (PTO), available as it’s accrued

Ivy Hospitality is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other legally protected characteristics.

Ivy Hospitality participates in E-Verify

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future.