Accounting Coordinator

Overview

We are seeking an Accounting Coordinator to work in our Lexington, KY office.

Why Gray?

Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers:
Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial.

Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

What we expect… (Essential Functions)

• Prepare, review, and record payroll‑related entries from the UKG payroll system into the cloud‑based accounting/ERP system, including wages, taxes, benefits, garnishments, and other payroll‑related liabilities.
• Prepare detailed payroll job cost allocations, ensuring labor, benefits, and payroll taxes are accurately assigned to projects and cost codes.
• Reconcile payroll job cost entries to the general ledger to ensure timely and accurate job cost reporting for a large‑scale general contractor.
• Maintain general ledger mappings between UKG and the ERP system to ensure accurate and consistent payroll reporting.
• Maintain trade codes and labor charge rates within the ERP system related to payroll processing.
• Record monthly and annual job cost allocation entries related to payroll tax adjustments based on estimated and actual amounts.
• Audit employee timesheets for accuracy, proper approvals, and correct project/job cost coding; research and complete reclassifications of incorrectly coded labor hours
• Collaborate with the payroll team to maintain accurate tax locations and compliance for field and multi‑state employees.
• Maintain the employee data interface between UKG and the ERP system, including hires, terminations, and employee updates.
• Monitor shared payroll and accounting inboxes to resolve issues related to approvals, timesheet corrections, labor coding, and payroll adjustments.
• Review vendor invoices for proper coding, approvals, and compliance with internal controls.
• Processes internal accounts payable transactions, including entering invoices and issuing manual checks.
• Provide backup and support to Senior Accountants and assist with month‑end and year‑end close activities as needed.
• Maintain Standard Operating Procedures for functions performed
• Other duties may be assigned

Who we want… (Requirements)

The successful candidate will have a high school diploma or general education degree (GED); and one (1) year accounting experience in the construction industry, or two (2) years related experience. This person must be physically present for work in the Lexington office with the potential for a hybrid remote work schedule.

Must possess proficient computer skills including the ability to utilize a cloud‑based integrated accounting system, complex Excel spreadsheets, word processing and e‑mail applications. CMIC experience or other construction cloud‑based software knowledge a plus. Other requirements include strong analytical, communication, and organizational skills with attention to detail, the ability to solve problems and have a comprehensive knowledge of GAAP.

We are seeking someone with a high degree of professional integrity. This includes adhering to our standards of honesty, ethicality, and accountability. The ideal candidate communicates efficiently and accurately, maintains a positive and solution‑oriented mindset, and demonstrates a strong commitment to shared success — prioritizing collaboration and team goals while also taking pride in their individual contributions. If this describes you, and you’re a high achiever striving to exceed expectations in a fast‑paced, innovative company, then Gray is the place for you.

Physical Demands & Work Environment

The physical demands described here are…