Accounts Payable Accountant

Accounts Payable Accountant

This is a civilian position and does not require military experience (commission and enlistment). The Association of the United States Army (AUSA) is seeking an experienced Accounts Payable Accountant to manage the full accounts payable cycle and support related accounting functions. This role is responsible for ensuring timely, accurate processing of vendor invoices, payments, expense reimbursements, and maintaining compliance with internal controls and accounting policies.

Great opportunity to join an experienced Finance team with talented and collegial co-workers who take pride in making AUSA the best it can be. AUSA has a 37.5-hour work week with a shortened workday on Fridays (8am-1:30pm) and a hybrid remote work schedule (3 days in office and 2 days remote). AUSA is an organization with a strong mission where you can make a difference.

Lean everything we do a.org.

• Process vendor invoices accurately and timely, ensuring proper coding, documentation, and approvals
• Manage weekly payment runs, including ACH, wires, checks, direct debits and credit card payments and investigate and resolve payment issues
• Monitor daily bank transactions and identify any unusual or unauthorized activity
• Reconcile the AP subledger to the general ledger
• Assist with month-end close activities, including accruals and AP aging analysis
• Respond to vendor inquiries and resolve discrepancies in a professional and timely manner
• Support annual audit requests by providing AP documentation and schedules as needed
• Ensure compliance with internal controls, accounting policies, and procedures
• Assist with process improvements and AP automation initiatives
• Take ownership of fixed asset accounting, including maintaining schedules, tracking additions and disposals, and recording depreciation
• Assist with imports from the building management company and maintain an up-to-date tracker of monthly operating expenses
• Ensure compliance with state and local tax requirements, including sales, property, and real estate tax remittances
• Develop, document, and maintain an Accounts Payable accounting manual, including standard operating procedures, internal controls, approval workflows, and documentation requirements
• Maintain accurate prepaid expense schedules and properly accrue expenses
• Review, organize, and assist with the cleanup of legacy accounts payable documentation stored on-site, in accordance with record retention policies and audit requirements

• Bachelor's degree in Accounting or a related field
• Minimum of 2 years of experience in accounts payable or general accounting
• Experience working with ERP systems such as Great Plains, Net Suite, or Business Central
• Experience with ERP system migrations is a strong plus
• Experience with AP automation tools and workflows
• Proficiency in Microsoft Excel, including formulas and basic data analysis
• Strong attention to detail, organizational skills, and ability to meet deadlines
• Effective communication and problem-solving skills

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.