Accounts Payable Specialist

Accounts Payable Specialist needed in Clearwater FL! This role has the opportunity to work from home after training.

Job Description

As an Accounts Payable Specialist, you will play a critical role in identifying repetitive invoice problems, analyzing root causes, and working with management to implement system-wide resolutions. You will ensure the company's assets are protected by preventing unauthorized payments, over payments, and expense abuse.

Responsibilities

+ Research and resolve purchase order (PO) invoice discrepancies and credits related to pricing and receiving issues.

+ Review vendor credit balances monthly and work with vendors to clear credits older than 90 days.

+ Ensure vendor statements reconcile with open payables for both processed and unprocessed invoices, keeping statements within 90 days of the invoice date.

+ Run reports and queries to identify PO invoices with open cost messages, collaborating with the Supply Chain and vendors to resolve issues.

+ Utilize system knowledge to resolve problems related to 3-way match discrepancies and invoice matching errors.

+ Work with procurement to address fatal errors such as unit of measure and incorrect PO numbers, communicating these issues to the Accounts Payable Manager and key Supply Chain members.

+ Participate in cross-functional meetings to discuss and resolve issues, offering solutions.

+ Resolve fatal errors in electronic invoice interfaces via Electronic Data Interchange (EDI) or OnDemand AP (ODAP) daily.

+ Review and resolve open RNI receipts and ensure they are resolved within 180 days.

+ Coordinate with the Supply Chain to close appropriate lines.

+ Review and resolve open Vendor Returns monthly to ensure credits have been received and recorded, working with the Supply Chain to close balances over 90 days.

Essential Skills

+

Experience with large ERP systems.

+ Strong skills in invoice processing, vendor management, and accounts payable.

+ Proficiency in manual AP tasks such as indexing and scanning.

+ Ability to cut checks and handle invoice discrepancies.

Additional

Skills & Qualifications

+ Experience in vendor management.

+ Ability to manage invoice discrepancies and matching.

Work Environment

The role initially requires onsite presence for 2-3 weeks for training. Once trained, the position offers the flexibility to work remotely, with the requirement to come onsite once every two weeks to scan mail. This is a full-time position, Monday through Friday, from 8:00 AM to 4:30 PM. Candidates must own and bring their own computer due to company policy for contractors.

Job Type & Location

This is a Contract position based out of Clearwater, FL.

Pay and Benefits

The pay range for this position is $19.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Clearwater,FL.

Final date to receive applications

This position is anticipated to close on Jan 29, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.