Accounts Receivable Specialist

Overview

Description
As fully engaged leadership team dedicated to treating associates like part of the family!

It is a priority that our associates demonstrate competence and character that inspires trust by integrating Our Core Values into every action and decision. Our core values state: together we are stronger, demonstrating genuine care and concern to do what is right when no one is looking, with a focus on being curious, creative, and driven and having a work hard, play hard mentality.

As one of Wisconsin’s largest travel companies, Fox World Travel has excellent perks for all Fox associates including but not limited to: competitive wages, flexible time off (vacation, sick, personal), FAM Dollars to help you explore the world, remote work, a full benefit package including medical, dental, vision, company sponsored life insurance and short-term disability, tuition reimbursement, 401k contributions, end of year perks, and a fully engaged leadership team dedicated to treating associates like part of the family.

Under the direction of the Accounting Manager, the Accounts Receivable Specialist is responsible for billing processes and reconciliation, as well as accurate distribution of payments, by allocation and location, in a timely manner. This role involves providing financial, administrative, and clerical support to the organization. The associate shall interface effectively across all functional areas and with all Fox World Travel team members.

A day in the life of an Accounts Receivable Specialist at Fox may include:

• Performance of all accounts receivable duties including:
• Creating and sending customer invoices.
• Allocating customer and provider payments, by branch, if applicable.
• Assisting in resolving customer inquiries regarding invoicing and payment process.
• Processing monthly Account Management Program (AMP) invoices.
• Downloading and importing commission files and tracking unreconciled to bookings.
• Applying and tracking non-import commission payments.
• Creating and reviewing A/R aging reports and managing collection efforts.
• Preparing fiscal month end tasks and work papers.
• Completing and maintaining all required paperwork, records, documents, etc.
• Performing back-ups as needed for Accounting Assistants editing and reconciling invoices.
• Maintaining and editing electronic rolodex.
• Customer, Provider, and Employee IDs
• Hotel commissions
• Interest codes
• Cross-training within the accounting department.
• Assisting with customer and interdepartmental company service requests through phone support and email.
• Ensuring compliance with relevant laws and regulations to uphold financial data integrity.
• Updating knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks.
• Maintaining a favorable and collaborative working relationship with co-workers in all departments to foster an environment of trust and mutual respect. Driving standards and best practices whenever possible and effectively foster a culture of engagement.
• Enhancing the organization’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Being innovative and recommending new approaches, policies, and procedures to effect continual improvements in efficiency of operations and services performed.
• Other duties, projects and alternate assignments as determined by business need.

• Associate degree in Accounting or related field preferred.
• 2+ years in A/R or similar Accounting Position.
• Proficient skills in Microsoft Office, with advanced knowledge in Excel.
• Experience in Integrated Accounting Systems.
• Prior experience with cost allocations and separate profit & loss statements for multiple cost centers/locations preferred.
• Ability to adhere to and meet deadlines.
• Well-developed team skills, unquestioned integrity, and the ability to confidentially handle sensitive financial information.
• Ability to manage multiple competing priorities while demonstrating ability to remain flexible in a changing work environment.
• Knowledge of GAAP and basic accounting principles.
• Self-motivation;…