Payroll and Accounting Assistant

Position Title: Payroll and Accounting Assistant
Status: Non-exempt;
Full-time hourly
Hours: M-F 8:00 am – 5:00 pm
Pay: $30.00 hourly
Supervisor: Finance Supervisor
Note: This position is fully remote, however the ideal candidate must be located within commuting distance to an IRI office in Southern California to attend meetings and trainings as needed.

We believe in supporting our employees’ well‑being and work‑life balance. Here’s a snapshot of the comprehensive benefits package we offer:

• Fully Remote Position with Company-Provided Equipment
• Medical, Dental, and Vision Insurance
• Lifestyle Spending Account ($50 per month after 90 days of employment + $25 on your birthday!)
• Employee Assistance Program
• Paid Time Off and Paid Sick Leave
• Employee Referral Program
• Flexible Spending Account
• Retirement Plan (Roth IRA)
• Company Paid Life Insurance and Long-Term Disability
• Plus Additional Voluntary Benefits

• The Payroll and Accounting Assistant is responsible for carrying out all directives from the Finance Supervisor, with the highest priority being the accurate and timely completion of payroll processing, reconciliations, and related reporting tasks.
• This position provides administrative and financial support to ensure the efficient daily operations of the Finance department. Their primary objective is to process payroll and maintain accurate payroll and accounting records while supporting the organization in meeting deadlines and compliance obligations.
• The Payroll and Accounting Assistant applies knowledge of payroll practices, basic accounting principles, and strong Microsoft Excel skills to ensure accuracy in data entry, reporting, and reconciliation across multiple systems.
• The Payroll and Accounting Assistant supports payroll processing, expense and mileage reimbursements, withholding orders, reconciliations, and preparation of payroll-related reports in compliance with established policies and regulatory requirements.
• This role requires proficiency in digital tools such as Paycor, Quick Books Online, Microsoft Excel, and other internal systems to enter, track, and organize payroll and financial data efficiently.
• The Payroll and Accounting Assistant will ensure that all assigned tasks are completed within required deadlines, documentation is properly maintained, and communication with internal and external stakeholders is timely, professional, and responsive.

• Associate’s degree in accounting, finance, business administration, or related field preferred.
• Minimum 1 year of payroll processing experience required.
• Knowledge of California payroll and HR regulations, including wage and hour compliance.
• Proficiency in Microsoft Excel at an intermediate level (pivot tables and VLOOKUP or XLOOKUP required) with the ability to pass a skills assessment.
• Experience with payroll and accounting systems (e.g., Paycor, Paylocity, Paychex, Quick Books Online, or similar platforms) and knowledge of basic accounting principles.
• Familiarity with Microsoft 365 applications including Outlook, Teams, and SharePoint, and One Drive.
• Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• High level of attention to detail and accuracy in data entry, reporting, and recordkeeping.
• Effective written and verbal communication skills, with the ability to respond professionally to employee, manager, and external inquiries.
• Ability to maintain confidentiality of sensitive payroll, employee, and financial information, safeguarding data integrity at all times.
• Comfortable working in a paperless environment and adaptable to learning new systems, portals, and digital tools.
• Experience working remotely or hybrid with strong work ethic and self-motivation to complete tasks and meet deadlines
• Commitment to the full inclusion of all persons with disabilities.
• Must reside within commuting distance of a Southern California office (Orange County, Los Angeles, Inland Empire, or San Diego).

• Process semi-monthly payroll accurately and on time, including regular and overtime hours, mileage, meal and rest break…